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Club Information
Welcome to Rotary Cambridge
Service Above Self
Thursdays at 5:30 PM
At Covid L1, Staff Room Cambridge High School
25 Swayne Rd
Cambridge, Waikato 3434
New Zealand
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NEXT MEETING 20th January 2022       
Club Meeting -Thornton Bowls Club
 
Speaker - TBA
 
Subject - Bowls and social occasion
    
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FROM PRESIDENT IAN

It was good to see around 80 in attendance at our Christmas meeting, including spouses, partners, families and friends. A good time was had by all – including a couple of members we thought we had got rid of!
As President Ian hasn’t mentioned it in his notes, our very grateful thanks to Liz (and Ian) for the use of their excellent ‘facilities’ although this was the last time they will make their home available for this function.
Bradley Dubois was inducted into the Club and presented with his Rotary pin.
Our inimitable John Bishop once again regaled us with his comments as he ably guided us through both the business and the fellowship of the evening.
 
President Ian writes -
“This was our first get-together for quite some time, with special thanks to John Bishop, Bev Herron, Bev Robinson and their club committee team. Thanks also to our on-site parking warden Roger Gordon and our guest Santa Claus all the way from (somewhere unknown) but near Cambridge…
 
I remember during last year’s Christmas holidays I was preparing my list of priorities for my incoming Presidency year, with an anxiety of entering a new Rotary year, I had many great thoughts but with a year of Covid-19 many of our plans have had to be postponed or carried out but not as planned. This has caused many an internal conflict as we all like to meet the goals we had set for ourselves and our club.
But the interesting thing about this year is that we can see how people react to this type of situation, how material things are no longer so important and how priorities can change in matter of days.
 
I guess one major beneficiary of this virus has been Planet Earth, Nature has finally been able to breathe from humans, and society has had time to better understand how fragile we all really are. As Rotarians we have witnessed from one day to the next, the need to re-focus goals, and to reprioritise events from 2021 into 2022.
 
2022 is going to give us new challenges and new learning, just as our way of life will change, our club will also have a need for change. Somehow, we need to accept and return to as near normal lives (which includes club meetings) and I will do everything I can to ensure this happens, to see us all back together to continue those plans we all made last year.
 
Thank you all for all your support over my first six months, and for remaining strong and continuing to support our community. I’m very proud to say I’m a Rotarian but especially proud to say that I’m a Cambridge Rotarian.
It’s people like you that make Christmas so special and meaningful. Have a great Christmas and enjoy the support of each other’s company.”
 
 
 
 
 
 
 
 
 
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THIS WEEK'S NOTICES

 Xmas Party            
    
                                                
 
ADVENTURE CLUB
 
       
 
URBAN MINERS
 
      
 
 
 
 
 
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ROSTER

Please take note of the Duty Roster and be in good time for your duties. 

If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sargent of the change.
 
Should you wish to download ere is a link to the duty responsibilities  
 
 Please Text Apologies and extras including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com  BY end of day ON Tuesday
 
To send apologies or extras, do not press reply from this bulletin email
 
 
 
                                                                       
 
 
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I'VE BEEN ROSTERED A DUTY- WHAT DO I DO?

 
 
 
 
Club Meetings 
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians. 
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
 
 
Materials:
 
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday. 
 
 
 
 
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
 
 
Materials:
A handshake and a welcoming smile.
 
 
 
 
Equipment Duty 
Time:
5.15pm in time to set up before regular meeting.
Plus after the close of the meeting
 
 
Duty:
Set up attendance table.
  
How:
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
  
Materials:
 
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
 
 
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
 
 
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
 
 
Duty:
Set up bar - sell drinks - clear up afterwards. 
 
 
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
 
 
Materials:
 
Glassware (wineglasses) 
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
 
 
 
Speaker Introduction
Time:
Before meeting.
 
 
Duty:
Welcome speaker - introduce to President and Club.
 
 
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
 
 
 
 
 
Thanking Speaker
Time:
After Speaker
 
 
Duty:
Thank speaker and present with small token of appreciation (if there is one).
 
 
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
 
 
 
Our Rotary World
Time:
During Meeting 
 
 
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about.  – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
 
 
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
 
 
 
Kitchen Duty
Time:
Follows regular meeting.
 
 
Duty:
Wash and dry bar glassware.
 
 
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
  
Materials:
Provided in kitchen
  
Locking up:
Leave with those on equipment
 
 
Upcoming Events
Day trip to Raglan and Fish and Chip Cruise
Jan 22, 2022
 
75th Anniversary Dinner TBC
Te Awa
Feb 17, 2022 5:30 PM
 
Tongariro Crossing
Feb 26, 2022 – Feb 27, 2022
 
Lake Rotopiko Walk and Jurassic Forest
Mar 26, 2022
 
2 day cycle tour Ruapehu District
Apr 30, 2022 – May 01, 2022
 
Forgotten World Railway
May 28, 2022 – May 29, 2022
 
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