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Club Information
Welcome to Rotary Cambridge
Service Above Self
Thursdays at 5:30 PM
At Covid L1, Staff Room Cambridge High School
25 Swayne Rd
Cambridge, Waikato 3434
New Zealand
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NEXT MEETING 13th January 2022       
Club Meeting -Thornton Bowls Club
 
Speaker - TBA
 
Subject - Bowls and social occasion
    
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FROM PRESIDENT IAN

 

 
 
 
 
 
Rotary Christmas Party 2021  
We will have our annual Christmas Party at Ian and Liz Grant's property on Thursday 9 December.2021. Our festive Christmas buffet is being catered by Gourmet Delicious and will cost $55 per head. Please bring your own plates and cutlery.
Please bring your own glasses and liquid refreshment. Father Christmas is also very likely to visit so please also bring a gift to value of $10.
Girls bring girls' gift and boys a boys' gift. 
This will be a private outdoor gathering. The majority of the club are double vaxed.
If you have not completed your double vaccination - please ensure you have a negative covid test in the 72 hours leading into our Christmas function.
 Kick off will be 5 pm.
 
 
 
 
 
 
 
 
 
 
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THIS WEEK'S NOTICES

             
    
Notes of Rotary meeting Dec 1st 
 
Chaired  by President Ian Grant. 
Approximately 23 members joined ‘’on line ‘’ .
 
 Sergeant Ted informed us that this was the last meeting of 2021
He announced that Napoleon Bonaparte crowned himself ‘’Emperor of France on this date 
 In 1927  Model A Ford went on the market
 
President Ian, spoke stating he was delighted to see 30 members at Good Union after a significant break due to Covid .
He reminded us that it was the last day of Level 2 and then he discussed our gatherings . 
We will be moving to Orange Level allowing gatherings with each person having a Vaccine Pass which we should show at the venue and there would be a record kept .
Mask use is encouraged and whilst it is known that the vast majority of Rotarians are vaccinated we do need to keep records. If you have any Covid symptoms please stay away and get checked .He stated that he was very keen to get meetings restarted in 2022 using the ‘’traffic light system ‘’ .
 
John Bishop  explained to the members that the club felt that members should be ‘’double vaccinated  ‘’ against Covid but if not should have an appropriate swab test carried out and  it be negative within 72 hours of the meeting .   We should all bring Vaccine Passes
 
Logistics for the Party  . Bring a $10 gift labelled for girl or boy and own cutlery ,plates and drinks
 
President Ian returned to the question of  ‘’non vaccinated ‘’ members  .He stressed that there were few but that their reasons were personal and they should be treated as our friends and fellow members, They will guide themselves through the challenge .  The goal is to include them in the club and keep being supportive 
 
John Bishop told us he was ‘’triple vaccinated ‘’ and that Cambridge High School expected teachers to be double vaccinated
 
Ken Leatham raised the question of returning to CHS 
 
John Bishop said Zoom  at CHS was possible but visitors could ONLY use facilities if double vaxxed 
 
President Ian returned to the topic of meeting at CHS wondering if they have too many restrictions and explained that the small number of Rotarians not vaccinated were finding ‘’things ‘’ difficult to cope with .
 
 Reporting  from Mark Hanlon     Urban Miners  to have a collection this coming W/E and that Dec  19th was the last day for collection
 
David Blewden reported that the cycle and picnic along Lake Karapiro was ‘’all go ‘’ for Sat  4th Dec
 
Nigel Salter advised that Sat 11th was Race day and we would need volunteers but more would be announced next week .
 
John Bishop applauded President Ian who always praised Roger Gordon for the joint success of the eight page supplement about Rotary in the newspaper, it being our 75th anniversary !
 
The meeting closed approx 6.15pm
 
   
 
 
 
 
       
   
 
 
 
 
 
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ROSTER

Please take note of the Duty Roster and be in good time for your duties. 

If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sargent of the change.
 
Should you wish to download ere is a link to the duty responsibilities  
 
 Please Text Apologies and extras including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com  BY end of day ON Tuesday
 
To send apologies or extras, do not press reply from this bulletin email
 
 
 
                                                                       
 
 
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I'VE BEEN ROSTERED A DUTY- WHAT DO I DO?

 
 
 
 
Club Meetings 
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians. 
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
 
 
Materials:
 
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday. 
 
 
 
 
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
 
 
Materials:
A handshake and a welcoming smile.
 
 
 
 
Equipment Duty 
Time:
5.15pm in time to set up before regular meeting.
Plus after the close of the meeting
 
 
Duty:
Set up attendance table.
  
How:
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
  
Materials:
 
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
 
 
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
 
 
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
 
 
Duty:
Set up bar - sell drinks - clear up afterwards. 
 
 
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
 
 
Materials:
 
Glassware (wineglasses) 
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
 
 
 
Speaker Introduction
Time:
Before meeting.
 
 
Duty:
Welcome speaker - introduce to President and Club.
 
 
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
 
 
 
 
 
Thanking Speaker
Time:
After Speaker
 
 
Duty:
Thank speaker and present with small token of appreciation (if there is one).
 
 
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
 
 
 
Our Rotary World
Time:
During Meeting 
 
 
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about.  – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
 
 
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
 
 
 
Kitchen Duty
Time:
Follows regular meeting.
 
 
Duty:
Wash and dry bar glassware.
 
 
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
  
Materials:
Provided in kitchen
  
Locking up:
Leave with those on equipment
 
 
Upcoming Events
Day trip to Raglan and Fish and Chip Cruise
Jan 22, 2022
 
75th Anniversary Dinner TBC
Te Awa
Feb 17, 2022 5:30 PM
 
Tongariro Crossing
Feb 26, 2022 – Feb 27, 2022
 
Lake Rotopiko Walk and Jurassic Forest
Mar 26, 2022
 
2 day cycle tour Ruapehu District
Apr 30, 2022 – May 01, 2022
 
Forgotten World Railway
May 28, 2022 – May 29, 2022
 
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