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Club Information
Welcome to Rotary Cambridge
Service Above Self
Thursdays at 5:30 PM
Staff Room Cambridge High School
25 Swayne Rd
Cambridge, Waikato 3434
New Zealand
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Venue Map
Stories
NEXT MEETING 5th August2021
Club Meeting - 5.30pm for 6.00pm start
 
Speaker - Stu Corlett
 
Subject - His Work in Myanmar around human trafficking
    
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FROM PRESIDENT IAN

 
 
Bulletin Notes for 29 July 2021
 
Posted by Bev Maul-Rogers               
 
Our July Vocational visit to J Swap’s new facility in Matamata was well attended with approximately 70 Rotarians and partners including our Matamata friends. What an impressive building - I felt dwarfed by the immense size and height as well as by the huge earthmoving and transportation vehicles.
 
The evening started at 5.30pm with a tour conducted by three knowledgeable staff members.  We learnt that the family company was established in 1934 – starting from small beginnings to what is now a huge operation providing a range of services to both the North and South Island.
 
Three separate units make up the Matamata site - workshop, spare parts, truck servicing.  Operating 24 hours a day, the workshop looks after all the heavy machinery to keep them up and running – with each vehicle being maintained to high standards to last decades.  Spare parts are located (floor to ceiling) in their own section and a computerised security system, not only traces people/vehicle movement, but has the ability to locate the movement of each spare part from the time it reaches the building. However the workshop manager knows exactly where a single part is stored!!  The truck servicing area took everyone’s attention and we were allowed to go down into the pit to view the underside of the parked trucks awaiting service.
 
J Swap considers its 450 (approx.) staff its most important asset and they are well looked after in terms of health and safety and wellbeing – often a truck driver has their “own” truck or share the driving with one other. This also results in the truck being well cared for.  Earthmoving vehicle drivers are more often than not, trained from a young age by the company and most staff remain in Swap’s employment for many years.
 
This was a truly memorable and informative vocational visit – capped off with delicious hospitality in the café – Pepper St – which, by the way, is open to the public during the day.
 
Thank you to J Swap managers for giving their time to show us around and to Ken Leatham for arranging the visit in conjunction with our Vocational Director Andrew.
 
 
Some facts to consider
  • 130 trucks on the road daily
  • 650 to 1000 loads per day
  • Each truck does 90,000 to 140,000 km per year
  • On average one ship arrives each week with various stockfeed products
  • They use approx.. 15 million litres of diesel per year
  • Company started in 1934 (87years)
  • Four generations of family
  • Depots in Matamata, Mount Maunganui, New Plymouth, Tokoroa and Christchurch
  • 450 staff
  • 300 utes,200 trucks,100diggers and 100 loaders
  • Each workshop is 1500 meters square
  • 48 technician’s
  • 1.5km of parts shelving
       
 
  • A date for your diaries
 
August 18 we will be visiting Hamilton East Rotary Club as their guests.
They have a great guest speaker lined up so we encourage members to attend where possible as it will be good to see how another club operates!
This is a Wednesday night and there will be no Cambridge Rotary the following night.
There will be an attendance sheet doing the rounds from next week!
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THIS WEEK'S NOTICES

 

 
 
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ROSTER

Please take note of the Duty Roster and be in good time for your duties. 

If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sargent of the change.
 
Should you wish to download ere is a link to the duty responsibilities  
 
 Please Text Apologies and extras including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com  BY end of day ON Tuesday
 
To send apologies or extras, do not press reply from this bulletin email
 
 
 
Week 1
Week 2
Week 3
Week 4
Week 1
Week 2
 
Aug 5
Aug 12
Aug 19
Aug 26
Sep 2
Sep 9
 
Speaker
District Gov
Committee
Speaker
Speaker
 
Attendance
Colin D
Tim G
Ian R
David S
Bill MacM
Colin D
Don H
Jeremy I
David S
 
 
Welcomer
Silvio R
Bill W
Roger G
Laurie G
Rollo W
 
Intro
Shirley H
Bill R
 
LesleyAnn T
Ron G
 
Thanks
Don H
Richard S
 
Roger H
Sean B
 
ORW
John Bishop
Andrew B
 
Alan V N
Bev M-R
 
Bar
John Bullick
Gavin L
Bev H
Gordon C
John T
Mark H
Don W
David B
Gavin L
Brian P
 
Kitchen
Laurie G
Gretchen B
Dennis F
Chris S
Ken L
Kim P
Maurie M
Richard J
Shirley H
Shona D
 
Equipment
Carey C
Andy N
Doug L
Greg G
John W
Jono G
Roger D
Andy N
Silvio
Tim G
 
 
 
 
 
 
 
 
 
                                                                       
 
 
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I'VE BEEN ROSTERED A DUTY- WHAT DO I DO?

 
 
 
 
Club Meetings 
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians. 
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
 
 
Materials:
 
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday. 
 
 
 
 
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
 
 
Materials:
A handshake and a welcoming smile.
 
 
 
 
Equipment Duty 
Time:
5.15pm in time to set up before regular meeting.
Plus after the close of the meeting
 
 
Duty:
Set up attendance table.
  
How:
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
  
Materials:
 
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
 
 
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
 
 
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
 
 
Duty:
Set up bar - sell drinks - clear up afterwards. 
 
 
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
 
 
Materials:
 
Glassware (wineglasses) 
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
 
 
 
Speaker Introduction
Time:
Before meeting.
 
 
Duty:
Welcome speaker - introduce to President and Club.
 
 
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
 
 
 
 
 
Thanking Speaker
Time:
After Speaker
 
 
Duty:
Thank speaker and present with small token of appreciation (if there is one).
 
 
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
 
 
 
Our Rotary World
Time:
During Meeting 
 
 
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about.  – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
 
 
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
 
 
 
Kitchen Duty
Time:
Follows regular meeting.
 
 
Duty:
Wash and dry bar glassware.
 
 
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
  
Materials:
Provided in kitchen
  
Locking up:
Leave with those on equipment
 
 
Speakers
Aug 05, 2021
Circuit International
Aug 12, 2021
District Governor's Visit
Aug 18, 2021
Hamilton East
Aug 26, 2021
AGM
Sep 02, 2021
Committee Meetings
Sep 09, 2021
75th Anniversary
View entire list
Upcoming Events
DISTRICT GOVERNOR'S VISIT
Aug 12, 2021
5:30 PM – 7:45 PM
 
Assistant Governor and Chairs of Committee Trainin
Aug 14, 2021
 
Mt Te Aroha climb & visit to Te Aroha Mineral Spa
Sep 04, 2021
 
Central Otago Rail Trail - Early October 2021
Oct 03, 2021 – Oct 06, 2021
 
Overnight to Pinnacles Hut Kauaeranga Kauri Trail.
Oct 23, 2021
 
Karangahake Gorge cycle/walk + Dinner at Falls Ret
Nov 06, 2021
 
Avantidrome to Karapiro Domain cycle and picnic
Dec 04, 2021
 
Day trip to Raglan and Fish and Chip Cruise
Jan 22, 2022
 
View entire list
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Membership Chair
 
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Youth
 
Sergeant-at-Arms
 
Immediate Past President
 
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