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Welcome to Rotary Cambridge
Service Above Self
Thursdays at 5:30 PM
Staff Room Cambridge High School
25 Swayne Rd
Cambridge, Waikato 3434
New Zealand
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NEXT MEETING 2nd September 2021
Club Meeting - Zoom Meeting
 
Subject - TBA
    
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FROM PRESIDENT IAN

Presidents Notes

Can I acknowledge members for a heathy turnout to our AGM on Zoom this week, 36 in attendance and our special guest Johnny Dryden.  Those outside Auckland and Northland will be moving down to alert level 3 on Wednesday and that undoubtedly comes as a relief for many.

While a lower alert level comes with a few more freedoms, a number of restrictions are still in place to keep everyone safe, which includes strict social distancing and no face-to-face club meetings at Cambridge High School until further notice. We will continue with Zoom meetings for now.

Just a reminder at alert level 3, we must maintain in our household bubble. You may expand your bubble slightly, but this is limited to close family and whanau, bringing in caregivers, or supporting isolated people. Remember to keep your bubble exclusive, and should someone in the bubble feel unwell, they must immediately self-isolate from everyone else.

As we move into level 3, I think even after a week and a half some will be looking forward to click and collect takeaways, with some treats, including having that coffee fix.

Don’t forget to take the Survey Monkey link emailed last Friday on Club Runner, this to select your two nominations for our 2021 -2022 Nominations Committee. Thank you to those who have put forward for selection with results due next week. For those that are still to vote ‘please note’ the survey will close midday this Wednesday 1st September.

Have a great week everyone and enjoy the additional freedoms, I look forward to seeing you all on Zoom next week.

President Ian

 

 

Meeting Notes - AGM 26 August 2021

 

The Zoom meeting started at 5.34pm with 35 members + 1 honorary member logged on. Sergeant Ted noted that ‘On This Day in The Past’, Russia gave women the vote but wondered if Scottish women had yet got the vote!

 

He introduced President Ian who commented that Covid caught us a bit by surprise, but he was using the lockdown to focus on a bit of exercise and quality time with family at home and around the world.

The AGM was called to order and President Ian proceeded through the agenda. Following the close of the AGM, President Ian asked for reports.

 

At this point, Johnny Dryden joined the meeting from his Cruise vehicle. He was introduced by Bill Robinson and chairs the Districts Membership Committee.

Urban Miners (Mark Hanlon) - TA visit now unlikely. David Blewden added that TA very keen and expanding.

75th Anniversary Event (John Bishop) - probably postponed until late October at the earliest.

 

Garden Festival - no report but also awaiting the Alert Level situation.

Bookarama (Ray Milner) - Town Hall booked and will make decisions as Covid restrictions progress.

Bar Licence (Ray Milner) - application made and not expecting any problems. 

 

PR Noted - Urban Miners article. Pet Refuge publicity also included our participation.

Funding (Doug Lang) - grant applications needed in next few weeks as deadline pushed back.

Cambridge Harriers (Bill Robinson) - will probably cancel but waiting to see what happens.

 

Daffodil Collection (Nigel Salter) - had to cancel. Noted that bunches of daffodils at $10 are being sold by First Choice for the Cancer Fund.

Rotary Learning Centre (Bill Robinson) - now members have time on their hands, this source of information is recommended. Some members have already started and should complete the segments. “We know your names!” This warning prompted Jeremy Irwin to volunteer for “a lesson or ten”.

Events Club (David Partis) - The existing events will take place provided they are allowed by Covid restrictions. “The mountain is still there.”

 

Johnny Dryden reminded us that the Learning Centre will enhance our experience as Rotarians.

Gavin Levesque joined the meeting having “forgotten what day it was”. He’s fine otherwise, apparently.

 

President Ian closed the meeting with an extract from DG Ross’s email to remind us that we are here to help. Shout out if you need anything or know someone who we could help. Noted that District is updating the web sites etc.


 

 
 
 
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THIS WEEK'S NOTICES


 
 
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ROSTER

Please take note of the Duty Roster and be in good time for your duties. 

If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sargent of the change.
 
Should you wish to download ere is a link to the duty responsibilities  
 
 Please Text Apologies and extras including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com  BY end of day ON Tuesday
 
To send apologies or extras, do not press reply from this bulletin email
 
 
 
Week 1
Week 2
Week 3
Week 4
Week 5
 
Sep 2
Sep 9
Sep 16
Sep 23
Sep 30
 
Zoom MTG
Zoom MTG
Speaker
Speaker
5th week
TBA voc
Attendance
 
 
 
 
 
Bill MacM
Colin D
Ian R
John W
 
 
Welcomer
 
 
 
Dennis F
Jeremy I
 
Intro
 
 
Bill W
Don H
 
Thanks
 
 
Carey C
Jon G
 
ORW
 
 
 
Bronwen B
Ken L
 
Bar
 
 
John T
Mark H
Bev H
John B
 
Kitchen
 
 
 
Doug L
Gretchen B
Greg G
Kim P
 
Equipment
 
 
 
LesleyAnn T
Chris S
Bill R
Richard S
 
 
                                                                       
 
 
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I'VE BEEN ROSTERED A DUTY- WHAT DO I DO?

 
 
 
 
Club Meetings 
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians. 
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
 
 
Materials:
 
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday. 
 
 
 
 
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
 
 
Materials:
A handshake and a welcoming smile.
 
 
 
 
Equipment Duty 
Time:
5.15pm in time to set up before regular meeting.
Plus after the close of the meeting
 
 
Duty:
Set up attendance table.
  
How:
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
  
Materials:
 
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
 
 
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
 
 
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
 
 
Duty:
Set up bar - sell drinks - clear up afterwards. 
 
 
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
 
 
Materials:
 
Glassware (wineglasses) 
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
 
 
 
Speaker Introduction
Time:
Before meeting.
 
 
Duty:
Welcome speaker - introduce to President and Club.
 
 
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
 
 
 
 
 
Thanking Speaker
Time:
After Speaker
 
 
Duty:
Thank speaker and present with small token of appreciation (if there is one).
 
 
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
 
 
 
Our Rotary World
Time:
During Meeting 
 
 
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about.  – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
 
 
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
 
 
 
Kitchen Duty
Time:
Follows regular meeting.
 
 
Duty:
Wash and dry bar glassware.
 
 
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
  
Materials:
Provided in kitchen
  
Locking up:
Leave with those on equipment
 
 
Speakers
Sep 02, 2021
Committee Meetings
Sep 09, 2021
75th Anniversary
Sep 16, 2021
Sep 23, 2021
New Member Talk
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Upcoming Events
Family Day Te Aroha
Sep 04, 2021
10:00 AM – 7:30 PM
 
Rotorua Mountain Bike Park
Sep 18, 2021
 
Central Otago Rail Trail - Early October 2021
Oct 03, 2021 – Oct 06, 2021
 
Overnight to Pinnacles Hut Kauaeranga Kauri Trail.
Oct 23, 2021
 
Karangahake Gorge cycle/walk + Dinner at Falls Ret
Nov 06, 2021
 
Cambridge Garden Festival
Nov 21, 2021
 
Avantidrome to Karapiro Domain cycle and picnic
Dec 04, 2021
 
Day trip to Raglan and Fish and Chip Cruise
Jan 22, 2022
 
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