If you are not attending, please register your apology in the normal manner
From President John
Great night last evening with the Tractor Trek members in attendance at our meeting. The team are part of a Feelings for Life two week Tractor Trek to raise awareness and funds for training resources in rural Waikato schools. Cat Levine is an inspirational dedicated teacher/awareness mentor and it was a privilege to hear her in action. A very successful sergeant's session together with a top up saw the Feelings for Life programme receive $1000 from Cambridge Rotary, which is additional to our club support for the launch at Cambridge Middle School.
Tickets for Race to Raise Funds are on sale now and I will have them available at our next meeting. This is always an enjoyable night at the Cambridge Raceway with night trots the back drop to our silent auction and live auction under the auspices of Steve Davis.
See you Thursday.
Feelings for Life Tractor Trek
Supporting the 9930 district, Cambridge Rotary took part in awareness raising for children's mental health education, including the Feelings for Life Tractor Trek. Cat Levine gave an insightful talk on the mental health issues children encounter and her programme "Think and Be Me" has resources for teachers and children on how to manage mental wellbeing.
Cat has worked with 9000 children at 60 schools in North Auckland. She says that approximately 50 per cent of mental health conditions start before a person turns 12 years old and one in four New Zealand children will experience a mental health issue before the age of 18, so teaching them when they're young is important.
Bookarama is one of our big projects. Expenses are higher this year and to get the best out of it we're focused on quality in order to achieve a reasonable return.
There are still plenty of books to sort, every Wednesday 9am - 11am at Achievement House. Come and join the fun when you can!
Race to Raise Funds - Auction Items
Race to Raise Funds is happening on 23 March. This is another excellent project that Cambridge Rotary has run over the years. We're at the stage where we need to secure auction items and encourage the sale of tickets.
Your help is needed to find silent and live auction items. Committee members brainstormed a few ideas and they would like help from the Club to pursue these channels and bring these to the auction list for the day. The RTRF planning team cannot do this alone.
Some ideas the Committee would like help to follow up on include:
Camjet trip
Aeroplane or helicopter ride
Painting or art sale
Beach house stays
Garden Festival tickets
Please contact John Bishop, David Partis or Dennis Finn when you have managed to source any of these auction opportunities or any others you have in mind. This has been a very good fundraiser in the past and offering appealing auction items is a crucial part of the evening.
Community Service Update
Nigel Salter led the organisation of a BBQ at The Warehouse on Saturday in support of the film "One Last Story" which focuses on New Zealand youth suicide and how we're going to overcome it. This effort raised nearly $400 and Nigel wishes to acknowledge those who volunteered their time and particularly Malinda Chandrasekera for arranging the BBQ trailer.
Election of Officers
A reminder, following the email from Secretary Ray Milner, that nominations have been called for officers for the next Rotary year as below:
President Nominee (Club Services Director}
Community Services Director
International Director
Vocational Director
Youth and New Generations Director
Nominations should be in writing addressed to the Nominations Committee and may be handed to the President at any meeting before the election.
The election will be held at our regular meeting on March 16.
ROSTER
Please take note of the Duty Roster and be in good time for your duties.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com (click the link below) BY end of day ON Tuesday. Do not press "reply" from this bulletin email.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards & restock for next week.
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting.
Materials:
Glassware (wineglasses)
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Time:
Before meeting.
Duty:
Welcome speaker - introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one).
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
Time:
During Meeting
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about. – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Materials:
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
Great night last evening with the Tractor Trek members in attendance at our meeting. The team are part of a Feelings for Life two week Tractor Trek to raise awareness and funds for training resources in rural Waikato schools. Cat Levine is an inspirational dedicated teacher/awareness mentor and it was a privilege to hear her in action. A very successful sergeant's session together with a top up saw the Feelings for Life programme receive $1000 from Cambridge Rotary, which is additional to our club support for the launch at Cambridge Middle School.
Supporting the 9930 district, Cambridge Rotary took part in awareness raising for children's mental health education, including the Feelings for Life Tractor Trek. Cat Levine gave an insightful talk on the mental health issues children encounter and her programme "Think and Be Me" has resources for teachers and children on how to manage mental wellbeing.
Race to Raise Funds is happening on 23 March. This is another excellent project that Cambridge Rotary has run over the years. We're at the stage where we need to secure auction items and encourage the sale of tickets.
