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Welcome to Rotary Cambridge
Service Above Self
Thursdays at 5:30 PM
Staff Room Cambridge High School
25 Swayne Rd
Cambridge, Waikato 3434
New Zealand
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NEXT MEETING 12th May 2022       
Club Meeting - Cambridge High School - 
 
Subject - Committee Meetings
 
Speaker - n/a
 
    
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FROM PRESIDENT IAN

Presidents Bulletin Notes 7th May 2022
 
This Week
I have just returned from Matamata’s 75th Anniversary celebrations which was well attended by over 100 Rotarians from all over District 9930. Now having a much clearer understanding of Matamata’s rich club history, and a pleasure to hear those invited to speak on the club’s past and present achievements. We are very fortunate to have such dedicated club on or doorstep.
 
Our own 75th celebrations is also only a few weeks away, this combined with our Presidential changeover evening. Details on this event will be forwarded by PE John Bishop in the next week or two.
 
Fiona George our guest speaker gave a great presentation on the NZ Red Cross, it was interesting to hear what service support the NZ Red Cross gives Nationally & Internationally, and how they are funded. I have personally seen them in action, and they deserve our support where we can.
 
Next Week
Next week we are back at CHS staff room for our monthly committee evening, we have much to discuss in the run up to BookaRama, and several new projects to work towards as we approach our 22/23 Rotary year in July. Next years Directors will join their respective committees to allow a timely handover and meet their respective teams.
 
Rotary Foundation
Please consider giving to the Rotary Foundation in this time of need.  I realise we are personally unable to solve the world’s problems, but I do know our desire to help is strong. By giving to the Rotary Foundation and encouraging others working toward the same goals, we will know that all funding generated, is directed to those who need it most.
 
Look forward to seeing you all next week.
 
President Ian
 
 
 
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THIS WEEK'S NOTICES

Notes of Club Meeting held on 5 May 2022
 
We had a good meeting last Thursday night for several reasons. President Ian welcomed back both Nigel Salter and Mark Hanlon after some time away. It was great to see them back.  He was also pleased to see a lift in attendance this week, given that we have had a period where attendance has been around 25-28 for some weeks. On Thursday it was in the mid 30’s so we are on the way up!
 
As an aside, President Ian noted that West Germany never received sovereignty after World War 2 until 1955, something he was aware from his years in the Army.
 
We have four attendees going to RYLA this year, two sponsored by our club and two sponsored from other sources, which is a good number of participants accepted through our club.  
 
Everything is shaping up for Bookarama which opens on Wednesday this coming week. We have many good books so we can expect to be busy over the five days. This week, as we approach and prepare for Bookarama in the Town Hall, it is a time when we must call on our members and partners or friends to give us a hand. It is a big job and I know Ray Milner is hoping for a good turnout which will make the job a little easier for everyone.  See you there.
 
Our guest speakers from NZ Red Cross gave an interesting presentation.  Red Cross started in New Zealand in 1863 which means they have been active in NZ for 160 years. By way of example, they referred to the refugees that came to NZ towards the end of the Second World War in 1944 and the big part Red Cross played in establishing these people in a new place to live, find work and become part of NZ. Today Red Cross works through Civil Defence, they provide First Aid courses and are NZQA accredited. They manage Meals on Wheels, delivering  620,000 meals every year and also support the migration programme. They are working hard to increase their funding pipeline through cash donations, online donations from individuals and businesses, volunteers and legacies in wills.  The speakers expressed their appreciation for the opportunity to inform us about their good work as a voluntary organisation over many years.
 
This week we were able to help contribute towards the CHS Girls Rugby team’s fundraising efforts.  The girls, with the help of their parents and supporters, provided our dinner for the evening. We were pleased to be able to support the team in this way and they received $750 for their efforts.
 
We are looking forward to change over dinner this year because it will include celebration of Cambridge Rotary’s 75th Anniversary.  Our thanks to John Bishop, our incoming  President, and others who have worked together to make this happen, it will a great night.
 
Turning to upcoming Club nights, you will recall that we are due to visit Hamilton East Rotary Club on Wednesday 18th May. Richard Seabrook has been working with Hamilton East to finalise arrangements. The guest speaker for that night is Judge Aidan Warren (Judge of the Māori Land Court and Member of the Waitangi Tribunal). There is room for other members if you have not already joined the group. Close off date for additions to the list is Sunday 15th May so get in quick if you want to come. Hamilton East meets at the Ruakura Campus Club and that is relatively easy to find (see map below).  We will meet at the Cambridge Cricket Pavilion at 5pm and carpool across.  Please note this meeting replaces our normal meeting on Thursday 19th May.
 
 
Dennis Finn
 
 
 
 
 
 
 
 
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ROSTER

Please take note of the Duty Roster and be in good time for your duties. 

If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sargent of the change.
 
Should you wish to download ere is a link to the duty responsibilities  
 
 Please Text Apologies and extras including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com  BY end of day ON Tuesday
 
To send apologies or extras, do not press reply from this bulletin email
 
 
 
 
Week 1
Week 2
Week 3
Week 4
Week 1
 
May 5
May 12
May 18
May 26
June 2
 
Speaker
Committees
Te Rapa Visit
18th
Community Committee to arrange
Speaker
Attendance
Ian R
LesleyAnn
David S
Bill M
 
 
Colin
Maurie
Welcomer
Jeremy
Richard J
 
 
Silvio
Intro
Don H
Richard S
 
 
Tim G
Thanks
Sarah
Roger G
 
 
Bill W
ORW
Bev H
Andrew B
 
 
Bronwen
Bar
Brian
Doug
David B
Gordon
 
 
Bev H
Gavin
Kitchen
Laurie
Tim
Ron
Shirley
 
 
Shona
Bill R
Equipment
Jono
John W
Roger H
Rollo
 
 
Sarah
Carey
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I'VE BEEN ROSTERED A DUTY- WHAT DO I DO?

 
 
 
 
Club Meetings 
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians. 
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
 
 
Materials:
 
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday. 
 
 
 
 
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
 
 
Materials:
A handshake and a welcoming smile.
 
 
 
 
Equipment Duty 
Time:
5.15pm in time to set up before regular meeting.
Plus after the close of the meeting
 
 
Duty:
Set up attendance table.
  
How:
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
  
Materials:
 
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
 
 
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
 
 
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
 
 
Duty:
Set up bar - sell drinks - clear up afterwards. 
 
 
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
 
 
Materials:
 
Glassware (wineglasses) 
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
 
 
 
Speaker Introduction
Time:
Before meeting.
 
 
Duty:
Welcome speaker - introduce to President and Club.
 
 
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
 
 
 
 
 
Thanking Speaker
Time:
After Speaker
 
 
Duty:
Thank speaker and present with small token of appreciation (if there is one).
 
 
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
 
 
 
Our Rotary World
Time:
During Meeting 
 
 
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about.  – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
 
 
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
 
 
 
Kitchen Duty
Time:
Follows regular meeting.
 
 
Duty:
Wash and dry bar glassware.
 
 
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
  
Materials:
Provided in kitchen
  
Locking up:
Leave with those on equipment
 
 
Speakers
May 12, 2022
Committee Meetings
May 18, 2022
Hamilton East Visit
May 26, 2022
Community Committee to Arrange
View entire list
Upcoming Events
Bookarama Setup/ sale and windup
May 08, 2022 – May 15, 2022
 
Bookarama Sale
Cambridge Town Hall
May 11, 2022 – May 15, 2022
 
Forgotten World Railway
May 28, 2022 – May 29, 2022
 
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