Club Meeting:
Thursday 18 April 2024
Social event
No meeting at CHS
Good George
32a Somerset Street, Frankton, Hamilton
If you are not attending, please register your apology in the normal manner
From President David
We had a good turnout last Thursday for our guest speaker night with our Past District Governor Kevin Forgeson and Sophie Loomans speaking on Mental Wellbeing. The topic generated a number of questions from our members and we learned that asking for help is not a weakness.  Chris Smiley thanked Kevin and Sophie and then we heard from our IYE student Marie and Louise from Te Awamutu Club on what they have been up to over the last few weeks. Nice to have our girls attend our meetings and we hear what they have been up to.
By the time this bulletin comes out a large number of us will be down at the Town Hall starting to pack in for Bookarama week. Thanks to the Bookarama team who put in so much effort each year to make this fundraising project a success.
Enjoy the rest of your weekend.
President David
Guest Speakers - Kevin Forgeson and Sophie Loomans
Past District Governor Kevin Forgeson and Sophie Loomans talked about the District's newest committee, Mental Wellbeing - Hauhora Hinengaro.  Immediate Past Rotary International President Jennifer Jones promoted the wellbeing of our members and current Rotary International President Gordon McInally's theme is to focus on mental health.  With this in mind the Mental Wellbeing committee has been formed.
One in four New Zealanders suffer from a diagnosable mental illness in their lifetime and mental health is not a given - it needs to be tended, nurtured and held sacred.  Agencies such as Anxiety Helpline and Gumboot Friday provide key support as part of the service and fundraising network.
Updates from Marie and Louise
Marie Witzel and Louise Zakrzewski updated the club on their recent activities.  Marie has been on a kayak trip with her Outdoor Education class as well as an Easter camp with her Youth Group.  Louise had the great opportunity to take a South Island trip to Warbirds over Wanaka.  Laurel and Murray Smith from Rotary Club of Te Awamutu have a plane and flew her down there.
Set-up for Bookarama starts this week, with sale days on 17-21 April. 
Its all hands on deck to get the Town Hall ready for action!
Conference Update
Planning for your conference in May is well advanced and the Management Team has done a great job planning a program that will inform and inspire.  All the keynote speakers are booked including local hero, Olympic and World Rowing champion, Mahe Drysdale.  We have a great lineup of entertainment booked including our very own Bruised Brothers Band who will perform their special conference song live on Friday night and provide pre-dinner entertainment on Saturday evening.  There will be a great range of Rotary project and sponsor booths for you to explore during the breaks.
Registrations are going well and we are confident of reaching our target of 250.   For more information on all conference events please visit the conference website at
New Member Discount
New Rotarians since 1st July 2021 can use the NEWBIE promo code and pay only $75.00 for a full registration.
Conference Helpers
Immediately after Bookarama your conference management team will be approaching members to assist with a variety of roles designed to enhance the conference experience of all our guests, speakers and sponsors. During the fortnight prior to conference we will run information/training sessions for everyone assisting.
Home Hosting
We currently have more offers of home hosting than requests for home hosting. We are continuing to promote the option to clubs.
Friday Activities
If you are intending to take part in one of the Friday activities, please register ASAP via the website at  We are finalising numbers and determining which events will go ahead and which won’t due to lack of registrations.
Conference Information Packs
We hope to send these out via email to all registered participants next week with everything you need to know to get the most out of your conference experience
Rotary Toast - Rotary Club of Oamaru
Andy Newman introduced the Rotary Club of Oamaru. With a membership of 30, the club was amalgamated with the Rotary Club of Waitaki in 2014.  
Projects include building a disc golf course, Bookarama and Toyarama.  The club also actively supports the chemo Chair at the Oamaru Hospital, a kindergarten van and the Waitaki Indoors Sports & Events Centre.
Coming Events and Reminders
  • Rotary Club of Morrinsville Auction night, 15 April, 5.30 pm, Rotary Centre, 45 Canada Street, Morrinsville, $20 per person
  • Bookarama 17-21 April.  
  • District Conference 9930, 17-19 May. More details about the District Conference can be found at this website
  • District Changeover, 30 June in Papamoa

Please take note of the Duty Roster and be in good time for your duties. 

If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
Should you wish to download here is a link to the duty responsibilities  
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email (click the link below) By end of day ON Tuesday.  Do not press "reply" from this bulletin email.
Week 3
Week 4
Week 1
Week 2
Week 3
18 April
25 April
2 May
9 May
16 May
Good George
No Meeting
Pre Conf
Ian R
Don H
Welcomer/ Toast
Nigel S
Richard S
Allan V
Nigel D
Don W
John Bu
David B
David K
Roger G
Roger H
John W
Ian G
Our Rotary World
I've Been Rostered For Duty - What Do I Do?
Equipment Duty 
5.15pm in time to set up before regular meeting.
Plus after the close of the meeting
Set up attendance table.
Ensure bollards open.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Name badges
Rotary Banner
Dinner plates, utensils
Gong, Raffle
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
5-5.15pm in time to assist with set up before regular meeting.
Set up bar - sell drinks - clear up afterwards & restock for next week.
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting – su[pplies kept in cupboard by entrance- same keyring.
Leave float of $120 in frig- Mainly $5 notes if possible. Rest of money to treasurer
Glassware (wineglasses) 
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Welcome speaker - introduce to President and Club.
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
After Speaker
Thank speaker and present with small token of appreciation (if there is one).
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
During Meeting
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about.  – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Follows regular meeting.
Wash and dry bar glassware.
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings 
Attendance Duty
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High staff room
Welcome members and visitors alike.
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians. 
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeonhole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty & Toast
5.20pm in time to welcome people as they arrive.
Welcome members and visitors alike.
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening.
You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
At our regular meetings we will toast the members of a Rotary club in another part of the world. The toast reminds us of the international nature of Rotary and that clubs like ours are active and doing good on every continent and it is one of our 3 focus areas this year, Rotary Awareness. The duty involves researching a Rotary Club somewhere in the world, making contact with them, sourcing an image or brief on the club and we have a toast to the Club.  Ideally finding out things like: the size of the Club, ratio of males to females, age of the Club, main Community Projects and Fundraising activities gives us an appreciation of the wider Rotary World. (Pres David happy for you to include a Power Point of slide of club if needed.  He is happy to assist with this and advise as needed.)
Club Information
Welcome to Rotary Cambridge
Service Above Self
Thursdays at 5:30 PM
Staff Room Cambridge High School
25 Swayne Rd
Cambridge, Waikato 3434
New Zealand
District Site Icon
District Site
Venue Map
Venue Map
Apr 18, 2024
No meeting at CHS- Bookarama
Apr 25, 2024
May 02, 2024
Netball catering
May 09, 2024
Committee meetings- Gourmet
View entire list
Upcoming Events
Apr. 14, 2024 – Apr. 16, 2024
Apr. 17, 2024 – Apr. 21, 2024
Apr. 21, 2024
12:00 p.m. – 3:00 p.m.
ANZAC DAY- no meeting
Apr. 25, 2024
May 17, 2024 – May 19, 2024
View entire list
Executives & Directors
President Elect
Club Service
Community Service
Vocational Services
International Service
Rotary Foundation
Membership Chair
Exec Secretary
Public Image
Youth & New Generation
Immediate Past President
Rotary Links
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RI President Home
Rotary Global Rewards
Joining Rotary
Rotary History
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For New Members
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Rotary 2021/22 year
Rotary 20-21 pics
Bulletin Editor
Dennis Finn
Useful Links
Bruised Brothers Band
Urban Miners