If you are not attending, please register your apology in the normal manner
FROM PRESIDENT JOHN
Week 14 - 6 October 2022
This week was committee meetings with feedback to the club on meeting results and special emphasis on upcoming Rotary projects and club support programmes for community groups.
Highlights include:
Marshalling for harrier club half marathon. This is a role we have had for the past few years – excluding covid – and it runs like a well-oiled machine. Course and location material has already been sent to marshals.
Carey updated the club on the Garden Festival. Promotion material has been first class. Early bird ticket sales have finished and sales this year to date are double the last festival sales at the same time.
Don Wilson has circulated all members with New Member Night details (Thursday 20 October 2022). Please check out his auction suggestions. Remember this is also a partner’s night.
This week District Governor, Kevin Forgeson, will be attending our club meeting. As it is school holidays the board, plus LesleyAnn (programme), Roger Gordon (promotion) and Mark Hanlon (Urban Miners) will meet at the Staff Room at CHS at 4 - 5 pm for a review of Cambridge activities. 5 – 6pm fellowship – meet the DG and his wife Dianne.
HARRIERS
As you know, Rotary Cambridge is doing the marshalling for the Cambridge Harriers event. This is a big project and needs a good number of people on the ground. Many thanks to those of you who have indicated you're available to help.
Nigel Salter has circulated the roster but if your name isn't on it, and you are able to help, please contact either Bill Robinson or Nigel. There are bound to be holes to fill due to late withdrawals. If your partner/spouse is able to help, we would be glad to have them on board, particularly to assist at the drink stations.
Helpers will be briefed at 8.30 am on the day unless Bill or Nigel have briefed you individually before then.
GOING .... GOING ..... GONE! CHARITY AUCTION AND NEW MEMBER NIGHT
The goals of this fun(d) raising event on 20 October are to:
attract new members
raise money for the selected charity - Hands Up To Help
have a fun night on the Rotary calendar.
Starting at 5.30pm for a mix and mingle, the auction commences around 6.00pm. Finger food will be placed on tables to be enjoyed throughout the evening. Partners are invited and we look forward to seeing many of them on the night.
Members are asked to donate items for the auction - no more than $50 in value. Suggestions include a plant, gift card, fishing flies etc but the aim is to be creative rather than default to a bottle of wine. If you're unable to attend please send your item along with someone who is.
Members are also asked to provide details to John Bullick of possible new members who will be attending.
GARDEN FESTIVAL
Looking ahead to 20 November, this project is a popular community event and will require support from our members. Please promote this festival to your friends and family. Tickets can be purchased from www.cgf.nz, Amber Garden Centre and Cambridge Jewellers.
We have been invited to assist with the Pink Ribbon Day collections this year. We have been assigned to collect on Saturday 29 October 12.30 pm to 6.00 pm at The Warehouse. We will need 6 volunteers to fill the 2 hour shift roster. Please contact Nigel Salter if you could fill one of the time slots.
CLUB CHRISTMAS PARTY
President John advised us that the Club Christmas party will be held on Thursday 1 December at Ross Brothers' Classic Car Museum. Mark your diaries for a good evening to celebrate this year's efforts.
ROSTER
Please take note of the Duty Roster and be in good time for your duties.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com (click the link below) BY end of day ON Tuesday. Do not press "reply" from this bulletin email.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards & restock for next week.
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting.
Materials:
Glassware (wineglasses)
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Time:
Before meeting.
Duty:
Welcome speaker - introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one).
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
Time:
During Meeting
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about. – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Materials:
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
