From the President … It was disappointing not to be able to have our physical meeting on 13.8.20 due to COVID-19 Alert Level 2 restrictions. We could have met as our gathering was within the 100 limit however given the MOH advice around protecting the older generation and those who are particularly vulnerable, I felt it was wise to err on the side of caution and meet via Zoom. We are working on the most appropriate way to meet next week. If we are to meet in person our get together will have to be modified somewhat to accommodate the regulations. We will make a decision in the next few days and will communicate with all members.
Daffodil Day - You will have seen my email advising that the Daffodil Day Appeal will go ahead – Alert Level permitting. We need 2 volunteers per 2-hour shift. A sheet will be circulated, however if you could contact Gretchen or David Partis if you are able to help – your name will be added to the appropriate slot. Times are Friday 28 – 8am – 4pm and Saturday 29 – 9am – 2pm.
The Board meets next Tuesday and matters of interest will be conveyed to members.
Enjoy your week and keep safe.
Meeting Notes: 13 August 2020.
ZOOM Meeting held at 5.30 p.m.
President Bev Maul-Rogers welcomed the attendees, and advised that the venue for the meeting on 20 August would be advised when there was more certainty.
Directors Reports:
President Bev called on each Director to provide updates on Committee activities
Club Service – John Bishop
Meeting venue – Cambridge High School, possibly next month. Liquor license application had been lodged.
Members to be advised of venue/ZOOM in the short term due to COVID
Guess Who’s Coming to Dinner confirmed for 26 September
Youth/New Generation – John Bullick
Interact active at CHS
The New Member Information session postponed
Secondary Schools Debate – judges unchanged, including David Blewden
Community – David Partis
Daffodil Day Appeal – 28/29 August
Spring Challenge 16/19 October
Pink Ribbon Day – end of October
E-Waste Collection – School collection 29 August
International – Ken Leatham
Activities severely impacted by COVID
Possible activities:
Days for Girls
Shelter boxes
Give every Child a Future vaccination programme
Exchange student programme on hold
Vocational – Jan Bilson
Visit to Glass works 29 October – meal location to be finalised
Matakana visit now scheduled for 19 – 21 March 2021
Did You Know
Maurie Marshment spoke to the Lake Taupo Cycling Challenge and his role in the organizing of the event.
Close
President Bev thanked guest members for their attendance, and closed the meeting at 6.30 pm.
COMMITTEE MEMBERSHIP 2020-21 President Beverley Maul-Rogers
Please take note of the Duty Roster and be in good time for your duties.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sargent of the change.
Please Text Apologies and extras including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.comBY end of day ON Tuesday
To send apologies or extras, do not press reply from this bulletin email
If you have been rostered to a duty then see the following. Remember if you are rostered and you are not going to be attending, as well as apologising, it is your duty to find a replacement
Club Meetings
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Don Rowlands Centre
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including members partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in room by meeting venue.
Raffle tickets and cash box stored in black metal cupboard in equipment room Key to cupboard attached to inside of lectern.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Cash box stored in black cupboard in equipment room.
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
Materials:
A handshake and a welcoming smile.
Equipment Duty
Time:
5.15pm in time to set up before regular meeting.
Plus after the close of the meeting
Duty:
Set up attendance table.
Put out plates, utensils, etc on catering table in hallway (2 crates from store cupboard).
Set up 2 tables for dining (if not already done) in hallway
Set up lectern and check IT equipment is out (we will be using the band’s sound system and mic, as well as data projector from venue as well as our own laptop). Data projector turned on by top right button, then hook up working computer.
Return equipment to storage after meeting.
Leave tables and chairs in place as on arrival
How:
Place name badges so members can recover them as they arrive.
Placemats on each table - these may need rearranging to suit our meeting.
Place lectern by top table, at front. Could be 2 oblong tables to side (set for 6).
Place sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Place Presidents paraphernalia on top table (chain of office, collar microphone, flags).
Place roll out banner(s) by top table behind lectern.
Put out tear drop banner in hallway (leave assembled in cupboard after meeting )
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as according to Don Rowlands requirements.
Materials:
Large items are stored as provided by Don Rowlands Centre
Table ware is stored in the crate in equipment room.
Turn as many lights off as possible, turn off heating.
Locking up:
No need to lock up building – security will arrange this. TEXT Liz when leaving 027 5716206
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards. Don Rowlands Bar Manager will co-ordinate.
How:
Glassware as appropriate.
We use Don Rowlands alcohol stocks.
Glassware to use: Don Rowlands glasses
Serve at bar before meeting from 5.30pm (as directed by Don Rowlands bar manager)
Serve members after business sessions and before meal.
Place empty bottles in recycling bins or receptacle as advised by Bar Manager.
Bottle tops (as advised by Bar Manager.
Return unused and part used bottles to fridge.
Don Rowlands Bar Manager will handle takings or just leave at end on counter.
Materials:
Glassware (wineglasses)
Locking up:
No need at Don Rowlands.
Speaker Introduction
Time:
Before meeting.
Duty:
Welcome speaker - introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one). Sit with guest for the meeting at top table.
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Did you know …
Time:
During Meeting (most likely at end)
Duty:
3 minutes to talk to the club on a Rotary topic – or other general topic that you know of and is interesting and/or informative. Something that you know about or have experienced – something unique if possible. Please keep this talk positive.
How:
While “Did you know ……” comment is the choice of the individual member, it is important to remember:
Article 16 Community, National, and International affairs
Section 1 — Proper Subjects. The merits of any public question involving the general welfare of the community, the nation, and the world are of concern to the members of this club and shall be proper subjects of fair and informed study and discussion at a club meeting for the enlightenment of its members in forming their individual opinions.
However, this club shall not express an opinion on any pending controversial public measure.
Section 2 — No Endorsements. This club shall not endorse or recommend any candidate for public office and shall not discuss at any club meeting the merits or demerits of any such candidate.
Section 3 — Non-Political.
(a) Resolutions and Opinions. This club shall neither adopt nor circulate resolutions or opinions and shall not take action dealing with world affairs or international policies of a political nature.
(b) Appeals. This club shall not direct appeals to clubs, peoples, or governments, or circulate letters, speeches, or proposed plans for the solution of specific international problems of a political nature.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash, (put in sanitiser) and dry bar glassware or leave in sterilizer.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery and utensils.
If caterers do not clean/wash plates and utensils undertake as necessary
Hand wash glasses and load into sanitiser. This has a fast cycle of 2 minutes.
