If you are not attending, please register your apology in the normal manner
From President David
It has been nice to take a bit of time out and spend time with family across the ditch here in Melbourne. Also nice to have a short break from my President's duties and time to think about the year so far and what we have ahead. Looking forward to the Vocational visit this coming Thursday and bringing back the new 4 Way Test banner that we have purchased for use on Club nights.
Doing a makeup on Monday at the Rotary Club of Port Phillip so not really missing a Rotary meeting as such.
Interesting day Saturday, a General Election in New Zealand and the Voice Referendum here in Australia, and that semi-final decider All Blacks game!
Enjoy the rest of your weekend and see you all next week.
President David
From Acting President Ian Grant
On behalf of President David, thank you to all those in attendance at this week’s Committee Meeting, I am always inspired by the energy and enthusiasm of individual committees. With all the changes that are happening in Rotary right now, continuing these types of discussions and protocols helps us to elevate engagement and expectations with club members.
One of my latest responsibilities has been in engagement with the District Foundation Committee - The Rotary Foundation is the backbone of all the charitable work that Rotarians do. Our Rotary Foundation has earned a five-star (highest) rating from Charity Navigator, the independent organization that rates non-profits. The mission of The Rotary Foundation is to enable Rotarians to advance world understanding, goodwill, and peace through the improvement of health, with the support of education. I hope to have the opportunity to discuss Foundation and have further engagement with members over the coming months.
President David will be back next week after a short ‘well deserved’ break, I thank him for the opportunity to step up and lead this week’s meeting. Also, a reminder of our visit to Shaw's Wire Ropes this coming Thursday, again details listed separately.
Have a great week everyone.
Ian Grant
Vocational Visit - Shaw's Wire Ropes
This week's meeting is a visit to Shaw's Wire Ropes where we will be taken through a tour of their facility, starting at 4pm. Their premises are located at 75 Victoria Road, just past the lights on the left. There is plenty of parking.
After the tour, at around 6pm, we'll head to Joe's Garage for a meal.
Urban Miners
Recently Urban Miners donated several 3G mobile phones and a large flat screen Television to the Koroipita Model Town in Fiji. Koroipta is near Lautoka, which is about an hour from Nadi. The items were part of a 20-foot container sent through to the village. This was organised by the Passport Rotary Club in Rotorua. All contents were donated.
Roster
Please take note of the Duty Roster and be in good time for your duties.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com (click the link below) By end of day ON Tuesday. Do not press "reply" from this bulletin email.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Gong, Raffle
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards & restock for next week.
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting – su[pplies kept in cupboard by entrance- same keyring.
Leave float of $120 in frig- Mainly $5 notes if possible. Rest of money to treasurer
Materials:
Glassware (wineglasses)
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Duty:
Welcome speaker - introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one).
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
Time:
During Meeting
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about. – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Materials:
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High staff room
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeonhole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty & Toast
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening.
You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
AND THE TOAST
At our regular meetings we will toast the members of a Rotary club in another part of the world. The toast reminds us of the international nature of Rotary and that clubs like ours are active and doing good on every continent and it is one of our 3 focus areas this year, Rotary Awareness. The duty involves researching a Rotary Club somewhere in the world, making contact with them, sourcing an image or brief on the club and we have a toast to the Club. Ideally finding out things like: the size of the Club, ratio of males to females, age of the Club, main Community Projects and Fundraising activities gives us an appreciation of the wider Rotary World. (Pres David happy for you to include a Power Point of slide of club if needed. He is happy to assist with this and advise as needed.
a visit to Shaw's Wire Ropes where we will be taken through a tour of their facility, starting at 4pm. Their premises are located at 75 Victoria Road, just past the lights on the left. There is plenty of parking.
