This week was another timely reminder Covid is still very much in our community. Our guest speaker rang Wednesday to confirm he had just tested positive and could not attend our meeting. The speaker team made a couple of calls in an effort to bring speakers forward but in the end settled for a quiz that tested both the long-term and short-term knowledge of our members. In the end it was won by a team that included someone who could remember the words to the theme songs of popular sitcoms of the past couple of decades.
Talking Covid, the Blewdens are soon to depart for Europe – they are now self-isolating at home to ensure they are Covid free as they step on the plane. A couple of other members did this prior to leaving for Australia.
Catch some of the articles in our Rotary magazines regarding our new RI President Jennifer Jones – what a remarkable woman and natural leader.
Next Thursday 4 August one of the school sports teams will be catering our evening meal – see you there.
Having sounded the gong for silence, Sergeant Brian gave us an excellent demonstration of that condition. He came back to life only to announce that the speaker had been lost – so he introduced President John.
Colin and Jen from Auckland were welcomed as they are looking to move to our neck of the woods and President John also welcomed back Shona Devoy. Sarah Gordon’s UK visit has been delayed.
“Covid is still rampant”, commented President John, “so members are encouraged to wear masks as recommended by government sources”.
Doug Grant handed over the Foundation role to Jono Gibson.
Quiz Night
Our guest speaker, Chris Prouse, was unable to attend our meeting due to illness so we had an impromptu quiz night run by Andrew Bateman and Lesley-Ann Thomas.
The quiz had 3 rounds: What Came First, What Show and Numbers. The questions were hard and competition was fierce but in the end the winning team was the TYO (The Young Ones) ... incidentally there were some young and not so young in this team!
TYO – score 18
Shrapnel (named as the Shrapnel box was on the table) – score 15
UK Unmasked – score 13
The quiz was a lot of fun and all credit to Andrew and Lesley-Ann for stepping in at short notice. Special thanks too to Andrew's wife, Wendy, for preparing such good questions.
Finally, many thanks to David Partis, Sean Brady and Maurie Marshment for their help with content for the Bulletin.
Please take note of the Duty Roster and be in good time for your duties.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sargent of the change.
Please Text Apologies and extras including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.comBY end of day ON Tuesday
To send apologies or extras, do not press reply from this bulletin email
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards & restock for next week.
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting.
Materials:
Glassware (wineglasses)
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Time:
Before meeting.
Duty:
Welcome speaker - introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one).
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
Time:
During Meeting
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about. – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Materials:
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
