If you are not attending, please register your apology in the normal manner
From President David
Another good turnout on Thursday and we welcomed Heather Sherwood back as our guest and our guest speaker Alana Mackay. Alana gave us a great presentation on the Sister City relationships that Cambridge have and covered the history and what each Sister City relationship has coming up in the future for us as a town.
Our new Rotary banner had arrived so this was the first meeting we could put this up and our second banner ‘Four Way Test’ has been purchased and will be due at our Club meeting on the 19th Oct. These come from RDU Supplies in Sydney, posted to Melbourne and we bring home in our hand luggage. We also had a new slide up at the start of our meeting respecting our 77 Past Presidents of our Club.
Conference planning has stepped up a notch now and David and his team are calling for volunteers from the Club for help with a range of tasks. Please contact David Blewden if you are able to help.
Next week we will have our RYLA graduates speak to us at the Cambridge High School.
President David
Guest Speaker - Alana Mackay
Alana Mackay, a member of the Cambridge Community Board, spoke about Cambridge’s Sister Cities: Le Quesnoy, France and Bihoro, Japan.
In the words of Global Cities NZ: "The Sister Cities concept is unique. It is two-way; the give and take is shared by both sides and provides for structured, continuous contact between the cities and citizens involved. It brings together the volunteer resources of each pair of sister cities. It offers a mechanism at the community level for any person or organisation to become involved in the field of international relations by stimulating interaction between people of different cultures and countries on a people-to-people basis.
At the heart of it, Sister City relationships are grassroots diplomacy. In the case of Cambridge and Le Quesnoy the relationship is based around a pretty amazing feat that occurred during World War I and the legacy that created. With Bihoro the relationship started with a professor who was visiting Waikato University and fell in love with Cambridge.
Alana provided an interesting and informative talk on the history and background to the relationship with both cities as well as the activities and exchanges that strengthen these connections.
Regionalisation
Doug Lang updated members on the regionalisation project. There are 2 immediate tasks:
Expressions of interest for Regional Council
Decision by club as to Rotary Community Groups and the role of community leaders
Just a note to remind members (as per the email of Aug 18th from RI) that expressions of interest close at 10am NZT Sept 4th, for the positions of:
• Chair
• Chair-Elect
• Portfolio Lead – Service Projects and Programs
• Portfolio Lead – Public Image and Partnerships
• Portfolio Lead – Membership
• Portfolio Lead – Learning and Development
• Portfolio Lead – Major Fundraising and Grants
• Portfolio Lead – Diversity, Equity and Inclusion
Anyone putting their name forward has to have the concept of the pilot & the Regional Council. If anyone is interested, please contact John Tarbutt and he will spend some time with them (before Monday) explaining some of the background and process. But worth pointing out that anyone, can put their name forward. Our understanding is they don’t have to be nominated by their club - they can self nominate.
The whole process was explained in the email sent to all members on 18 August. For more information please visit this website https://creatingtomorrowrotary.org/
Conference Update
Planning for Conference is well in hand. To date three sub-committees have been laying the ground work for what we are confident will be a very successful conference and showcase of our club and wider Waipa Community. Sponsorship is under the direction of Tim Gurnsey, Program and Entertainment is under Bev Maul-Rogers and Guest Speakers are under Andrew Bateman. Over the next few weeks additional sub-committees will be activated including: Sales and Marking under the direction of DG Bill and Environment and Compliance under Shona.
If you have not yet been approached to assist with conference and would like to assist in anyway please talk to conference chair David Blewden. The conference committee is looking for one or two more members for the sales and marketing team to dream up ideas to assist reaching the conference registration goals. There will be plenty of opportunities for all members to assist with conference in one way or another, including:
Offering home hosting to out of town visitors
Meeting and greeting at the Friday event and on Saturday morning
Service desk duties to assist visitors with any issues or queries they might have
Leading one of the many optional Friday activities including: cycling, walking, museum visits, Sanctuary Mountain, stud farm visits, golf, tours to some of our Rotary projects such as the outdoor gym or Urban Miners
Sponsorship
In order to keep registration fees as low as possible the sponsorship team under Tim’s direction needs to sell quite a bit of sponsorship. The sponsorship team has produced a very professional sponsors document. Club members who have personal contacts within companies that could potentially act as sponsors should talk to Tim about arranging an introduction.
Last week the Cambridge Scouts provided our meal. As a result they received $1,000 towards their fundraising for their Jamboree.
Urban Miners
Since the article in Rotary Down Under about Urban Miners, Urban Miners has been inundated with requests to speak to various organisations and other Rotary Clubs both locally and further afield; including Deeside Club Aberdeen. Deeside Aberdeen intends inviting a number of other local Rotary Clubs and local Men’s Shed groups to hear the presentation via Zoom with a view to implementing a similar joint venture e-waste recovery service based on the Urban Miners model.
Urban Miners is pleased to support Gary Smith’s Fiji project by donating 20 refurbished cell phones and an extra large flatscreen TV suitable for use in a new community hall.
Cambridge Primary School e-waste education and special collection event
In association with the Cambridge Principals Association and Enviro-Schools Urban Miners is working to raise awareness of the e-waste issue with the students via two specially prepared lessons that will be delivered to every class. The program will culminate is a special one-off collection event at the school on Wednesday 13th September. Thank you to everyone who has volunteered to assist.
Waikato Waste minimisation Discussion Group
Next Thursday, 7th August Urban Miners is hosting the Waikato Waste minimisation Discussion Group. This group is made up of representatives from Waikato Region Council. Waipa District Council and various organisations providing waste minimisation/resource recovery services to their local communities such as Extreme Zero Waste Raglan, Go Eco, Seagull Centre Thames. The visit will start at 11.00 with a tour of Urban Miners in action and will be followed by a group discussion and sharing session.
Biking Group
The intrepid band that rode the Waikato trail to Arapuni, having a well-earned repast at the Rhubarb Cafe. Gary had to withdraw early with mechanical failure.
Roster
Please take note of the Duty Roster and be in good time for your duties.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com (click the link below) By end of day ON Tuesday. Do not press "reply" from this bulletin email.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Gong, Raffle
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards & restock for next week.
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting – su[pplies kept in cupboard by entrance- same keyring.
Leave float of $120 in frig- Mainly $5 notes if possible. Rest of money to treasurer
Materials:
Glassware (wineglasses)
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Duty:
Welcome speaker - introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one).
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
Time:
During Meeting
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about. – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Materials:
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High staff room
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeonhole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty & Toast
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening.
You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
AND THE TOAST
At our regular meetings we will toast the members of a Rotary club in another part of the world. The toast reminds us of the international nature of Rotary and that clubs like ours are active and doing good on every continent and it is one of our 3 focus areas this year, Rotary Awareness. The duty involves researching a Rotary Club somewhere in the world, making contact with them, sourcing an image or brief on the club and we have a toast to the Club. Ideally finding out things like: the size of the Club, ratio of males to females, age of the Club, main Community Projects and Fundraising activities gives us an appreciation of the wider Rotary World. (Pres David happy for you to include a Power Point of slide of club if needed. He is happy to assist with this and advise as needed.
Another good turnout on Thursday and we welcomed Heather Sherwood back as our guest and our guest speaker Alana Mackay. Alana gave us a great presentation on the Sister City relationships that Cambridge have and covered the history and what each Sister City relationship has coming up in the future for us as a town.
Alana Mackay, a member of the Cambridge Community Board, spoke about Cambridge’s Sister Cities: Le Quesnoy, France and Bihoro, Japan.
Planning for Conference is well in hand. To date three sub-committees have been laying the ground work for what we are confident will be a very successful conference and showcase of our club and wider Waipa Community. Sponsorship is under the direction of Tim Gurnsey, Program and Entertainment is under Bev Maul-Rogers and Guest Speakers are under Andrew Bateman. Over the next few weeks additional sub-committees will be activated including: Sales and Marking under the direction of DG Bill and Environment and Compliance under Shona.
Since the article in Rotary Down Under about Urban Miners, Urban Miners has been inundated with requests to speak to various organisations and other Rotary Clubs both locally and further afield; including Deeside Club Aberdeen. Deeside Aberdeen intends inviting a number of other local Rotary Clubs and local Men’s Shed groups to hear the presentation via Zoom with a view to implementing a similar joint venture e-waste recovery service based on the Urban Miners model.
