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Club Information
Welcome to Rotary Cambridge
Service Above Self
Thursdays at 5:30 PM
Staff Room Cambridge High School
25 Swayne Rd
Cambridge, Waikato 3434
New Zealand
Thursdays 5.30pm for 6pm start
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NEXT MEETING 15th July 2021
Club Meeting - 5.30pm for 6.00pm start
 
Speaker - Committee Meetings
 
Subject -  The Year Ahead
 
    
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FROM PRESIDENT IAN

The attention of members was caught by the mention of bikinis by Sergeant Ted Mason on his first calling for order. After mentioning the Moon Landing, he came back to Earth and introduced President Ian Grant to the 45 members and guests present.
 
President Ian welcomed everyone and especially guest Alecia. He thanked all those responsible for the excellent Changeover Evening. This followed with an extensive presentation our 2021–22 Club Work Plan & Strategy for the forthcoming year.
He added that contacts will be fostered with the Cambridge Lions Club as well as other Rotary Clubs. Ian reminded us we need to Do More to Grow More and need for Each one to Bring One.
 
International Director Bronwyn Byers put forward a Mini Project proposal, that funds from three of our club dinners be donated to an international project.
 
Youth Director Alan van Niekerk reported that a Kite Flying concept was being considered.
 
Community Director Nigel Salter mentioned the Great Kiwi Summer Expo and a Cycle Group project.
 
President Ian concluded his presentation with a video on the Centenary of Rotary in Australia and New Zealand.
 
Sergeant Ted’s first session of extracting fines was pertinent and successful.
 
David Blewden reported good relations with the Lions Club on the Urban Miners project and repeated his call for volunteers. They may be from outside Rotary, he said, and would not be asked to join just because they helped. The project is to be visited by Louise Upston MP.
He reminded members of the Rotorua visit on 17 July (possibly with a Hot Tub); the mountain walks on 4 September and the trip to Otago on 6 October. All details are on the website.
 
Immediate Past President Bev passed the old chain of office to President Ian with a warning that the back of the frame was loose. Bev then presented our Public Image Team with the District Communications Trophy and read the Citation confirming that we had won it for a second time. Well done to Roger and the Public Image Committee.
 
President Ian closed the meeting, asking as many members as possible to attend next week’s Committee Meetings.
 
See you all next week.
 
“It’s been a challenging year, but Rotary has proven again that we can adapt and thrive in the face of change. The lessons we learn this year will shape our organization for years to come”.
 
Shekhar Mehta 2021-22 Rotary International President

THIS WEEK'S NOTICES


            

 
 
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ROSTER

Please take note of the Duty Roster and be in good time for your duties. 

If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sargent of the change.
 
Should you wish to download ere is a link to the duty responsibilities  
 
 Please Text Apologies and extras including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com  BY end of day ON Tuesday
 
To send apologies or extras, do not press reply from this bulletin email
 
 
 
Week 2
Week 3
Week 4
Week 5
Week 1
Week 2
Week 3
Week 4
 
July 8
July 15
July 22
July 29
Aug 5
Aug 12
Aug 19
Aug 26
 
Pres Ian
Committee
meetings
New Member
talk
Vocational Visit
Speaker
District Gov
Committee
Speaker
Attendance
Colin D
Don H
Ian R
Rollo W
Roger D
David S
 
Colin D
Tim G
Ian R
David S
Roger H
Colin D
Don H
Jeremy I
Welcomer
Andy N
David S
Greg G
 
Silvio R
Bill W
Roger G
Laurie G
Intro
Bev M-R
 
Doug L
 
Shirley H
Bill R
 
LesleyAnn T
Thanks
Bill R
 
Don W
 
Don H
Chris C
 
Richard S
ORW
Pres Ian
 
Nigel S
 
John Bishop
Andrew B
 
Alan V N
Bar
Gavin L
Gordon C
Brian P
Mark H
David B
John T
 
John Bullick
Gavin L
Bev H
John T
Mark H
Brian P
David B
Kitchen
Carey C
Chris C
John W
Jono G
Richard S
Robyn C
 
Laurie G
Gretchen B
Dennis F
Chris S
Ken L
Kim P
Maurie M
Richard J
Equipment
Bill W
Chris S
Laurie G
Kim P
Roger G
Roger H
 
Carey C
Andy N
Doug L
Greg G
John W
Jono G
Robyn C
Roger D
 
 
 
 
 
 
 
 
 
 
                                                                       
 
 
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I'VE BEEN ROSTERED A DUTY- WHAT DO I DO?

 
 
 
 
Club Meetings 
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians. 
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
 
 
Materials:
 
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday. 
 
 
 
 
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
 
 
Materials:
A handshake and a welcoming smile.
 
 
 
 
Equipment Duty 
Time:
5.15pm in time to set up before regular meeting.
Plus after the close of the meeting
 
 
Duty:
Set up attendance table.
  
How:
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
  
Materials:
 
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
 
 
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
 
 
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
 
 
Duty:
Set up bar - sell drinks - clear up afterwards. 
 
 
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
 
 
Materials:
 
Glassware (wineglasses) 
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
 
 
 
Speaker Introduction
Time:
Before meeting.
 
 
Duty:
Welcome speaker - introduce to President and Club.
 
 
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
 
 
 
 
 
Thanking Speaker
Time:
After Speaker
 
 
Duty:
Thank speaker and present with small token of appreciation (if there is one).
 
 
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
 
 
 
Our Rotary World
Time:
During Meeting 
 
 
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about.  – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
 
 
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
 
 
 
Kitchen Duty
Time:
Follows regular meeting.
 
 
Duty:
Wash and dry bar glassware.
 
 
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
  
Materials:
Provided in kitchen
  
Locking up:
Leave with those on equipment
 
 
Speakers
Jul 15, 2021
The new year
Jul 22, 2021
Newish member talk
Jul 29, 2021
Vocational Visit TBC
Aug 05, 2021
Circuit International
Aug 12, 2021
District Governor's Visit
View entire list
Upcoming Events
Rotorua Mountain Bike Park
Jul 17, 2021
 
DISTRICT GOVERNOR'S VISIT
Aug 12, 2021
5:30 PM – 7:45 PM
 
Assistant Governor and Chairs of Committee Trainin
Aug 14, 2021
 
Mt Te Aroha climb & visit to Te Aroha Mineral Spa
Sep 04, 2021
 
Central Otago Rail Trail - Early October 2021
Oct 03, 2021 – Oct 06, 2021
 
Overnight to Pinnacles Hut Kauaeranga Kauri Trail.
Oct 23, 2021
 
Karangahake Gorge cycle/walk + Dinner at Falls Ret
Nov 06, 2021
 
Avantidrome to Karapiro Domain cycle and picnic
Dec 04, 2021
 
View entire list
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Exec Secretary
 
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Youth
 
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Immediate Past President
 
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