Wed 5 June 2024
R I President
Gordon McInally
The Woolshed
Te Awa
From 5.00 pm
If you are not attending, please register your apology in the normal manner
From President David
A slightly smaller group turned up for our Quiz night last Thursday but a great time was had by all. Andrew and LesleyAnn did a great job putting all the questions together and offering chocolates for mental energy throughout the evening. A couple of our members' wives joined us and it turned out a great fellowship evening.
This week we don’t have our normal meeting on Thursday but have our Wednesday evening at the Te Awa Woolshed welcoming to Cambridge our Rotary International President Gordon McInally and his wife Heather. John Bishop has thankfully organised this evening in conjunction with DG Bill and we are all looking forward to meeting and hearing from our leader. There are not too many times in your Rotary life that you even get to meet an RI President and to have our current Rotary International President in Cambridge is a very important occasion.
I look forward to seeing as many of our members and partners this coming Wednesday as we toast our RI President and his wife Heather.
Enjoy the rest of your weekend.
President David
Blood Drive 24 & 25 June 
The Blood Drive is here again in Cambridge on Monday 24 and Tuesday 25 June. If you are interested in helping out, please send a note to President David.
Le Quesnoy Friendship Exchange
Planning is underway for our visit to Le Quesnoy and so far we have a few couples from our Club interested in heading up there. The Rotary Club of Le Quesnoy has their changeover for the year on Thursday 29 August and they are inviting a local Belgium Rotary Club to the meeting who are keen to see us as well. President David has organised a zoom call on Sunday morning with Frederic who is the current President of the Rotary Club of Le Quesnoy to further plans for our visit.
If anyone is interested in heading up to Le Quesnoy for later in August this year please contact President David and we can keep you informed of the plans in progress.
Coming Events and Reminders
  • Visit by Rotary International President, Gordon McInally, Wednesday 5 June and Thursday 6 June.
  • Club changeover, Thursday 27 June at Te Awa.  More details to come.
  • District changeover, Sunday 30 June, 12pm for 12.30pm start, Papamoa Surf Club, 561 Papamoa Beach Road, Papamoa, Tauranga
  • Visit to Le Quesnoy, August
  • 2024 Rotary Cambridge Garden Festival, Sunday 10 November

Please take note of the Duty Roster and be in good time for your duties. 

If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
Should you wish to download here is a link to the duty responsibilities  
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email (click the link below) By end of day ON Tuesday.  Do not press "reply" from this bulletin email.
Week 1
Week 2
Week 3
Week 4
5 Jun
13 Jun
20 Jun
27 Jun
World Pres
App Awards
Marie Witzel
Ian R
Don H
Roger G
Welcomer/ Toast
David K
Chris S
Bill R
Bev M-R
David B
John Bu
Don W
Bev H
Nigel D
Richard S
Bill W
Colin P
Roger H
Ian G
Our Rotary World
I've Been Rostered For Duty - What Do I Do?
Equipment Duty 
5.15pm in time to set up before regular meeting.
Plus after the close of the meeting
Set up attendance table.
Ensure bollards open.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Name badges
Rotary Banner
Dinner plates, utensils
Gong, Raffle
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
5-5.15pm in time to assist with set up before regular meeting.
Set up bar - sell drinks - clear up afterwards & restock for next week.
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting – su[pplies kept in cupboard by entrance- same keyring.
Leave float of $120 in frig- Mainly $5 notes if possible. Rest of money to treasurer
Glassware (wineglasses) 
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Welcome speaker - introduce to President and Club.
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
After Speaker
Thank speaker and present with small token of appreciation (if there is one).
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
During Meeting
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about.  – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Follows regular meeting.
Wash and dry bar glassware.
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings 
Attendance Duty
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High staff room
Welcome members and visitors alike.
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians. 
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeonhole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty & Toast
5.20pm in time to welcome people as they arrive.
Welcome members and visitors alike.
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening.
You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
At our regular meetings we will toast the members of a Rotary club in another part of the world. The toast reminds us of the international nature of Rotary and that clubs like ours are active and doing good on every continent and it is one of our 3 focus areas this year, Rotary Awareness. The duty involves researching a Rotary Club somewhere in the world, making contact with them, sourcing an image or brief on the club and we have a toast to the Club.  Ideally finding out things like: the size of the Club, ratio of males to females, age of the Club, main Community Projects and Fundraising activities gives us an appreciation of the wider Rotary World. (Pres David happy for you to include a Power Point of slide of club if needed.  He is happy to assist with this and advise as needed.)
Club Information
Welcome to Rotary Cambridge
Service Above Self
Thursdays at 5:30 PM
Staff Room Cambridge High School
25 Swayne Rd
Cambridge, Waikato 3434
New Zealand
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Venue Map
Venue Map
Jun 05, 2024
Partners- Hockey Boys XI. NB WED EVENING
Jun 13, 2024
Jun 20, 2024
Our IYE student- Fundraiser TBC
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