Notes – 27 January 2022
About 30 members came to order when Sergeant Ted Mason rang the bell, dealt with a dead rabbit and introduced President Ian.
After ‘launching’ the new name badges, President Ian revealed that he was, in retirement, gaining new laundry skills but maintaining the Cambridge traditions regarding wallets.
He reminded everyone of International President Shekhar Mehta’s messages including – Each One Bring One. He also spoke on National and District objectives.
President Ian outlined changes to our meetings and gained approval for -
1st Week - Formal Club meeting with a guest speaker.
2nd Week - Committee Meeting Night.
3rd Week - Formal Club meeting with a guest speaker.
4th Week – Formal meeting lead by Directors and their committees in Rotation. Varied activities and not necessarily at CHS as event may be off site. To be advised.
5th week months - no meeting these weeks and should assist member costs.
David Partis (Club Services) – Severely restricted by Covid rules. Looking at Taste Waikato; Satellite Club; Truck Signage and other possible projects.
Alan van Niekerk (Youth) – Seeking a replacement for the Kite Flying Day, a Covid casualty. Talking to youth and other organizations about well-being, leadership, debating etc. Road signs being refurbished.
Nigel Salter (Community Services) – Heart Federation collection cancelled by Covid but Blood Bank activities are continuing. A park bench at Lake Karapiro is a possibility. The Cycle Group is going well and will feature in a list of well-being activity's for District.
Andrew Bateman (Vocational Services) - Again severely curtailed by Covid requirements. May revitalize the President’s Breakfast idea.
After Sergeant Ted tried to make up for lost ground (ie. lack of fines during Zoom) by extracting money from everyone without an e-car and other misdemeanours, John Bishop confirmed the date and arrangements for the 75th Anniversary Dinner.
Treasurer Bev told us that donations have been made to, among others, the Cambridge Marae Christmas Dinner, a Cambridge Social & Community function, and Achievement House’s Christmas Presents Project.
Mark (Urban Miners) – 13.5 tons of e-waste have been dispatched as well as items to the Lions’ Shed for recycling and 600 kilos each of wiring and metal. Tuition in dismantling heat pumps and PCs is now available. The new trailer has been delivered and will be suitable inscribed. It is multi-functional.
David Blewden announced that Conference will include an address on Urban Miners. Also that there will be “specially sedate” activities in March and that all details are on the website.
After Bill Robinson reinforced the need for growth in membership, President Ian closed the meeting.
Electronic Communications
It’s great that so many of our members have the ability and want to communicate with
each other electronically.
But as with every organisation there must be controls about the use of official club
media: ClubRunner and our Website.
ClubRunner
Is the official method of communicating with all of our members and should only be
used with the President’s permission.
This is easily obtained by sending the President a copy of the proposed email and asking for her/his okay to send it.
This is also just good manners and common sense, so the President knows what’s going on in his/her club at any time and is not blindsided by something.
On some occasions the President may wish to consult the Board and/or others before agreeing or declining the request.
Please understand this does not affect your ability to communicate as you choose under your own name without the club’s permission.
The difference is that one has the status of an official club communication, while the other is a personal one.
The Board has no concerns regarding recent communications using ClubRunner but has observed that the protocol/curtesy of asking the President first has not always been followed and would appreciate it if it was in future.
Club Website
Some years ago, the Board agreed the Club Website required careful management and established the role of Club Web Master.
Our current Web Master is:
John Tarbutt
tarbutt@xtra.co.nz
Rather than posting your own articles/updates to the website these need to be sent to our Web Master so he/she can properly manage our site.
This is an even more public portal than ClubRunner emails and even more important that it be well managed and shows our club off at its best.
And again it is common curtesy that the owner of the site has overview/control of what is published on the site.
Recent activity on the site resulted in the loss of some information which was not easily recovered so please respect the club and use the services of our Web Master.
He does an excellent job.
Ray Milner
Secretary, on behalf of the Board.
