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Welcome to Rotary Cambridge
Service Above Self
Thursdays at 5:30 PM
Staff Room Cambridge High School
25 Swayne Rd
Cambridge, Waikato 3434
New Zealand
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NEXT MEETING 30th
September 2021
Club Meeting - Zoom Meeting
 
Speaker - Group discussion
 
Subject - The future of Rotary
    
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FROM PRESIDENT IAN

 

Presidents Notes
 
 
What a fantastic guest speaker this week, Stuart Heal is living proof we can get alumni of our programs to join Rotary.
 
A reminder from John Tarbutt’ s introduction, Stuart came into contact with Rotary as an attendee of RYLA as a 20-year-old in Auckland, New Zealand.
Some 15 years later he was part of a D 9980 GSE team that went to Nigeria in 1987. It was that experience that has led to a lifetime of involvement with Rotary as he saw first-hand how Rotary can make a difference to people’s lives.
If that’s not enough, he became a director of Rotary International 2010-2012, during which time he also chaired the RI Strategic Planning committee.
He was an International Assembly training leader in 2003 and 2004, and I thank him for his attendance at our weekly Zoom Meeting.
 
Next week ‘again a Zoom Meeting’
I would like to take an opportunity to discuss Stuart’s views on Rotary into 2022 and beyond.
Let’s also (at the same time) reflect on our other speakers of significance over the last few weeks. I feel it important that we capture your/our personal thoughts on our future as Cambridge Rotary, this whilst have all this new and relevant information fresh on our minds.
This also could be valuable information for Bill Robinson as he prepares for his future AG role into 2023 -24.
 
To this point - I have asked our very own Ted Mason to lead next week’s discussion. This as Ted has previous experience in leading similar discussion groups, so please bring your thoughts next week and let’s openly discuss your views on the future for Rotary and our Club.
 
Have a great week everyone and look forward to seeing you all at next week’s meeting.
 
President Ian
 
 
 
 
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THIS WEEK'S NOTICES

Notes – 23 September 2021
Sergeant Ted Mason called the Zoom meeting to order and again mentioned Scotland (albeit snowy). He wondered if sending a Minister and 14 staff there was really progressing environmental causes. Sergeant Ted then introduced President Ian Grant.
 
President Ian, in welcoming members and guests, announced that our Guest Speaker would be Stuart Heal of Cromwell Rotary Club.
 
He told us that he had sold his business, having been strongly influenced by two Club members to retire, and congratulated John Bishop on his promotion.
 
John Tarbutt, in his special shirt, introduced Stuart Heal with notes of his achievements as a member of numerous Boards, including Rotary International, as well as the Chairman of NZ Cricket.
 
Stuart said that, rather than speaking for 29 minutes, he would prefer a Q&A session.
 
He gave us a little of his back story which included a visit to Nigeria in 1987, This was life-changing, seeing Rotary at work with polio and leprosy sufferers.
 
He joined the Rotary Club of Dunedin but nearly left what was an “old boys' club”. It was his experiences in Nigeria that motivated him to remain.
 
He said that he was lucky to have been involved in high-level Rotary and that the bureaucracy was ‘interesting’. However, 19 International Board members speaking different languages made any progress very cumbersome.
 
Rotary, Stuart continued, is one of the last philanthropically-driven clubs in the world and is good at recruiting new members but bad at retaining them. He felt that fund-raising by increasing membership was the wrong product and that Rotary could do better by working with projects rather than money.
 
His present Club is small, meets twice a month and does not record attendance. Like other “neat” Clubs, it is activity driven and very successful.
 
He told us that his children are not Rotarians, probably because of the current style of Rotary and the time involved in social rather than service projects. Rotary in India has exploded in membership while the USA is not doing so well – probably for the same reasons.
 
Re-districting is being considered, as is regionalisation. Both possibly useful and the post of District Governor may well become obsolete.
 
He was asked -
  • How can Rotary change from being “a pale, male, stale and wealthy” organisation into one which helps the less fortunate and is more passionate about causes than its socialising?
  • Why don’t we have Asian members?
  • Where are all the women members?
  • How should we grow membership?
  • Do we really need to change?
  • What would make Rotary stronger?
The answers lie in the fact that this is 2021, said Stuart, and that Rotary must change with the changing world.
  • We need to reduce the number of meetings. One vocational and one social meeting a month has made Cromwell Club vibrant and stronger.
  • Recasting the environment to make it even more welcoming to women and to other segments of our communities is essential.
  • Rotary must be more relevant and, if it is to grow, we must make the changes.
  • Driving up membership on numbers for financial reasons is wrong. Participation by new members in meaningful projects is vital to retention.
  • Regionalisation and other structural changes may be difficult. We need to have a voice at top level nationally and internationally.
 
President Ian thanked Stuart for the inspiring advice and said that the Board should consider a focus group to move forward.
Bookarama (Ray Milner) - now 3 weeks away. Achievement House not presently available so he will collect books etc. when requested. A roster will be circulated for members to record their participation in the event.
Firewood (Ken Latham) – a few volunteers needed to complete work on the Blewden wood donatio
n.
Taste Waikato Books (Ian Grant) – safe alternative storage is being arranged.
 
While Auckland remains at Level 3, we will continue to hold Zoom meetings, stated President Ian who then closed this session.
 
  
 
  
 
 
 
 
  
  
 

 
 
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ROSTER

Please take note of the Duty Roster and be in good time for your duties. 

If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sargent of the change.
 
Should you wish to download ere is a link to the duty responsibilities  
 
 Please Text Apologies and extras including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com  BY end of day ON Tuesday
 
To send apologies or extras, do not press reply from this bulletin email
 
 
 
                                                                       
 
 
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I'VE BEEN ROSTERED A DUTY- WHAT DO I DO?

 
 
 
 
Club Meetings 
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians. 
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
 
 
Materials:
 
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday. 
 
 
 
 
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
 
 
Materials:
A handshake and a welcoming smile.
 
 
 
 
Equipment Duty 
Time:
5.15pm in time to set up before regular meeting.
Plus after the close of the meeting
 
 
Duty:
Set up attendance table.
  
How:
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
  
Materials:
 
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
 
 
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
 
 
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
 
 
Duty:
Set up bar - sell drinks - clear up afterwards. 
 
 
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
 
 
Materials:
 
Glassware (wineglasses) 
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
 
 
 
Speaker Introduction
Time:
Before meeting.
 
 
Duty:
Welcome speaker - introduce to President and Club.
 
 
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
 
 
 
 
 
Thanking Speaker
Time:
After Speaker
 
 
Duty:
Thank speaker and present with small token of appreciation (if there is one).
 
 
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
 
 
 
Our Rotary World
Time:
During Meeting 
 
 
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about.  – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
 
 
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
 
 
 
Kitchen Duty
Time:
Follows regular meeting.
 
 
Duty:
Wash and dry bar glassware.
 
 
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
  
Materials:
Provided in kitchen
  
Locking up:
Leave with those on equipment
 
 
Speakers
Sep 30, 2021
Vocational Visit
Oct 07, 2021
Give Every Child a Future & Polio Update
Oct 14, 2021
Committee Meetings
Oct 21, 2021
The Past, The Present and The Future of the New Zealand Red Cross
View entire list
Upcoming Events
Waikato River Trail to Arapuni
Sep 25, 2021
9:30 AM – 2:00 PM
 
Central Otago Rail Trail - Early October 2021
Oct 03, 2021 – Oct 06, 2021
 
Bike Ride
Oct 08, 2021
9:30 AM – 11:30 AM
 
Rotary Cambridge BOOKARAMA
Oct 13, 2021 – Oct 17, 2021
 
Overnight to Pinnacles Hut Kauaeranga Kauri Trail.
Oct 23, 2021
 
World Polio Day
Oct 24, 2021
 
Karangahake Gorge cycle/walk + Dinner at Falls Ret
Nov 06, 2021
 
Cambridge Garden Festival
Nov 21, 2021
 
Avantidrome to Karapiro Domain cycle and picnic
Dec 04, 2021
 
Day trip to Raglan and Fish and Chip Cruise
Jan 22, 2022
 
Tongariro Crossing sponsored walk
Feb 26, 2022 – Feb 27, 2022
 
View entire list
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