If you are not attending, please register your apology in the normal manner
FROM PRESIDENT JOHN
Week 15 - 13 October 2022
Another good turnout. Special thanks to the Board who met DG Kevin Forgeson at 4 pm prior to our weekly meeting where Kevin was guest speaker on the 2022 Jennifer Jones slogan "Imagine Rotary". Kevin was suitably supportive of the total effort from Cambridge Rotary and appreciated the input across the board where a club has 57 members.
Special thanks also PHF Linda Tarbutt who entertained Dianne Forgeson before the meeting.
Talking Paul Harris Fellows, three members of the club whose financial contributions had exceeded another US$1000 per person to the Rotary Foundation were awarded pins on the night. Brian Palmer his first PHF award – congratulations, Bev Heron and Ray Milner both received a second Paul Harris Fellow for their financial contributions. Well done – on behalf of the Cambridge Rotary Club.
I spent yesterday morning with Urban Miners at the Tamahere market in the grounds of St Stephens Church. Eliot, a young volunteer, Don Wilson, Bill Wilson and Mark Hanlon were on hand to answer questions and promote refurbished electronics for sale. Some $500 plus of computers, phones and laptops had changed hands by noon.
Today a large percentage of the club marshalled around north east Cambridge for a half marathon and some intermediate races.
Please note the special request regarding our Garden Festival below.
See you next week at the CHS staff room – remember your auction item.
CONGRATULATIONS TO OUR LATEST PAUL HARRIS FELLOWS!
Well done Bev Heron, Brian Palmer and Ray Milner.
GARDEN FESTIVAL
Looming quickly is our Garden Festival. It is the most financially rewarding Cambridge Rotary Project this year, with nearly 1000 ticket sales to date. We are on track to go over $40,000 in revenue. We are still 10 – 12 folk short to take up support roles for Sunday 20 November. If your name is not yet on the Garden Festival roster please give it your most serious consideration as we need your support. If you are already doing one shift please give some consideration to doing two. Email Carey at carey@moneyworks.co.nz if you can help.
The charity auction on 20 October will raise funds for Hands Up 2 Help.
Hands Up 2 Help is a small group of around 20 members from Cambridge High School in years 10 to 13. The group does small projects throughout the year focusing on community service and the environment. The group is run by Evie Ismay, a year 12 student, which she started in 2019 and it is completely student-driven.
Hands Up 2 Help is currently putting together care packages for teenagers in foster care. Your donations from Rotary's auction night will be put towards buying toiletries, other basic needs, and comfort items to make transitioning into foster care for these teens easier. Many children arrive at their foster placement with nothing. We are hoping to raise enough funds to put together 20 care packages. Thank you everyone for your support.
ADVENTURE CLUB WALK
The Adventure Club is planning a walk to the Wairere Falls (45 mins drive from Cambridge) on Saturday 12 November. There is a viewing platform halfway up and if you are feeling fit you can walk right to the top of the falls. The viewing platform is 45 mins from the carpark and a further 45 mins to the top. If you are interested in this walk please contact David Partis 027 4491410 or david@websiteoptimisers.net
Rotary Christmas Puddings are available again this year. We can make $6 for our Club for every pudding sold. From next week's meeting, a list will be going around for you to indicate how many puddings you would like to purchase - these can be for your own use, family or friends as gifts or a "thank you" to each of your staff members. Puddings are selling this year at $23 each.
BRUISED BROTHERS BAND
At their gigs, the band often gets asked for contact details and asked whether they can do gigs for various events, so they thought it worthwhile to put a website together. We've added a link to the standard information on the right hand side of this Bulletin. Greg will continue to update that website with what they're up to and Rotarians may be interested to have a look occasionally. The website is www.bruisedbros.nz
ROSTER
Please take note of the Duty Roster and be in good time for your duties.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com (click the link below) BY end of day ON Tuesday. Do not press "reply" from this bulletin email.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards & restock for next week.
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting.
Materials:
Glassware (wineglasses)
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Time:
Before meeting.
Duty:
Welcome speaker - introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one).
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
Time:
During Meeting
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about. – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Materials:
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
