Happy New Year to all as we swing into the second half of our Rotary Year.
Thursday 20 January 2022. - as has become a recent custom our first meeting is a social occasion, partners welcome, at Bowling Club on Thornton Road. - Start 5 pm. There will be a cash bar. Some bowling club / Rotary members will be available to give some guidance on teaching members about bowling bias. Meal - BBQ steak, green salads, new potatoes.
Thorntons Club requires patrons to be double vaxed so please bring your passports.
Thursday 27 January 2022 - First meeting back at staff room Cambridge Hire School. President Ian will be out lining his plans for next six months. Cambridge High School requires all members and guests to be double vaxed - therefore please bring your passports.. We will have a Rotarian on the door with the app checking all attendees. This will be a dinner meeting
Thursday 17 February 2022 - Celebrating 75 years of Cambridge Rotary - Te Awa Lifestyle Village - Woolshed Restaurant. - Start 5.00 pm - Te Awa is a retirement village - they also mandate visitors to be double vaxed.
Our club has mandated to be double vaxed -as all our venues have this requirement. This requirement is for members and guests who wish to attend in person..
Business House Bowls
The Cambridge Bowling Club is holding its annual Business House Bowls tournament again this year.
It commences on Tuesday 25 Jan and runs each Tuesday until 1 March.
Teams comprise 3 players, of which 1 can be a regular bowler. Whilst it is not necessary that the same 3 play each each week, we will need some players who are reasonably consistent attendees to make sure that we can front each week.
The Rotary Club entered a team last year, and we had a most enjoyable time of it as the competition, whilst each team is playing to win, was played in good spirit.
We can enter more than one team, so could I please have expressions of interest from all of you who would like to join in, with an indication (not a commitment) of your expected availability (eg "will be available most Tuesdays"; "not available every 2nd Tuesday" etc).
Please take note of the Duty Roster and be in good time for your duties.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sargent of the change.
Please Text Apologies and extras including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.comBY end of day ON Tuesday
To send apologies or extras, do not press reply from this bulletin email
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
Materials:
A handshake and a welcoming smile.
Equipment Duty
Time:
5.15pm in time to set up before regular meeting.
Plus after the close of the meeting
Duty:
Set up attendance table.
How:
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards.
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Materials:
Glassware (wineglasses)
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Time:
Before meeting.
Duty:
Welcome speaker - introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one).
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
Time:
During Meeting
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about. – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
