This week was to have been our AGM but, due to a few factors beyond our control, the Board elected to shift the AGM date to September 22. This presented the opportunity to run an interview forum with four of our Cambridge Rotary senior statesmen: Colin Davis, Ian Rogers, Gavin Levesque and Bill Wilson.
Asked a series of questions in an interview format, they gave us insights into their working life and Rotary life over the past six and four decades respectively. Those of us who listened gained a better knowledge of the members and an understanding of the role Rotary has played and continues to play in their lives. Thank you.
Prior to our weekly meeting the Board met at Ray Milner’s home to discuss our constitution and articles as they affect our club and desire to make both work in the establishment of a Satellite Club. We have a working document to present to the Satellite Club promoters and once we have agreement we will present it to Cambridge Rotary members for their input and support.
Rotary World Action Day is going to be celebrated on 24 September. We are expected to be seen in the community that day so we are looking at our options.
Daffodil Day – Nigel Salter sent out the roster for our club participation on Friday and Saturday. Many thanks to our volunteers, we appreciate your service and representation of Cambridge Rotary.
With the Annual General meeting postponed to a later date, last week’s meeting required a revised programme. LesleyAnn Thomas developed an alternative and the “Couch Panel” was introduced. Thanks to her work it resulted in four long serving members forming a panel and President John asked nine questions to which the panel members responded.
It was interesting to note that each member had a different perspective when it came to the sort of projects or responsibility they preferred to be involved with. They are committed members of our club, but their paths varied over time, and all have continued as long serving members of Rotary Cambridge. A couple moved to other areas/clubs over the years and Gavin has been a member continuously having lived here all his life. It is really humbling to hear of their ongoing commitment to Rotary and our club.
We had a few laughs along the way and a reminder of what service to Rotary really is. The discussion cemented the commitment given by all our members to make a difference in our community in the name of Rotary.
To Colin, Ian, Gavin and Bill - thanks for agreeing to be on the panel and for sharing your experiences. If there was one piece of advice you would give to newer Rotarians what would that be? Having listened to your thoughts during the evening, perhaps a fitting takeaway is "serve and enjoy".
OTHER REMINDERS
Tickets for our Cambridge Garden Festival are now on sale for $35 each. If you receive enquiries, tickets can be purchased from Carey Church.
Our quiz team is in the process of restarting, Wednesday nights at the Cambridge Bowling Club. Thornton Road. Contact David Partis for more details on 027 449 1410.
Please take note of the Duty Roster and be in good time for your duties.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sargent of the change.
Please text apologies and extras including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.comBY end of day ON Tuesday
To send apologies or extras, do not press reply from this bulletin email
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards & restock for next week.
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting.
Materials:
Glassware (wineglasses)
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Time:
Before meeting.
Duty:
Welcome speaker - introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one).
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
Time:
During Meeting
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about. – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Materials:
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
Week 8 – 25 August 2022
