If you are not attending, please register your apology in the normal manner
From President John
Good afternoon all. Bookarama week is looming large for the club. We have a very busy schedule and the majority of our club members are involved.
With Bookarama in full swing on Thursday 4 May our meeting that night will be held at Joe's Garage on Swayne Road. Due to many partners helping at Bookarama this will be a Partners Night. Arrival 5.30 pm – as previous there is a cash bar. Pizzas, salads and Joe's Chips have been ordered and will be available on a central buffet in our dedicated dining area. I was out there yesterday and the team at Joe's Garage are looking forward to welcoming us back.
As it's a partners evening please remember to use the Rotary phone (021 0267 8742) to confirm number attending. Also please use for any apologies. John
Speaker - Bill Robinson, District Governor Elect
Bill Robinson addressed the meeting on the topic "Orlando and Beyond". Here's his notes:
During January of this year, Deb and I visited America to take part in the International Assembly for upcoming District Governors. We met, trained, and socialised with Rotarians from around the world at a massive hotel complex in Orlando, Florida. Four other District Governor Elects joined from New Zealand. It was fascinating to learn about the different districts from around the work and what could be achieved as DG. We heard from the incoming International President, Gordon McInally, and what he aspires to accomplish during his reign, and we learnt what part we can play through influence in our own districts. We can all Create Hope in the World!
Following the Assembly, we took part in a homestay programme with 18 other couples in Sarasota, Florida. Barbara and Klaus Lang hosted us along with another couple from Germany which was a great way to connect with different cultures of Rotary without the formalities of the previous week. A great segway to our next leg of the journey.
Deb and I met in the 70s travelling Europe before driving around America together. Deb has stayed in contact with two women she had camped with in Europe and who we had then stayed with in America. This trip allowed the opportunity of a return visit. Toni hosted us in Houston, Texas and Sheryl just north of San Francisco. The highlights of Houston were pretending we were local fans at the stadium of Astro Baseball team on fan’s day plus seeing the NASA space centre 40 years later. In San Francisco it was lovely to wine and dine along the harbour overlooking Alcatraz and then to visit the bay where the Birds had been filmed. Such a great opportunity to catch up with friends.
The return home was a bit more of an adventure than anticipated thanks to the weather event in Auckland flooding the airport. We made it five hours out of Dallas before returning. Take two was a few days later which allowed us to explore Dallas and Fort Worth. A great trip all around!
Congratulations to Urban Miners
Mark Hanlon talked to the meeting about the 2023 Waipa Networks Business Awards, where Urban Miners received acknowledgement across a number of categories:
Winner of the Waste Minimisation Environmental category
Highly Commended in the Community Contribution category
Finalists in the Excellence in Small Business and the Digital Strategy and e-Commerce categories.
Congratulations to the Urban Miners team for this significant achievement.
Bookarama
Work started in earnest today (Sunday) as we moved the books into the Town Hall. We had a really great turnout from members, their partners and families, so a huge thanks to you all. We managed to get the trestles up, all the books sorted and put into their categories and the banner up. The next couple of days will be putting up signage and continuing our layout of stock ready to open on Wednesday morning.
ROSTER
Please take note of the Duty Roster and be in good time for your duties.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com (click the link below) By end of day ON Tuesday. Do not press "reply" from this bulletin email.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards & restock for next week.
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting.
Materials:
Glassware (wineglasses)
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Time:
Before meeting.
Duty:
Welcome speaker - introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one).
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
Time:
During Meeting
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about. – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Materials:
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
Bill Robinson addressed the meeting on the topic "Orlando and Beyond". Here's his notes:
