We are now in the home stretch with our Race to Raise Funds project. Some members of the Race to Race Funds committee have been meeting in the past couple of days to organise main auction and silent auction items. Although there is still much to do we are on track and look forward to seeing you at Cambridge Raceway this Thursday 23 March from 5.30 pm. I still have 5 tickets available if anyone is still thinking of attending or bringing a friend.
Remember no meeting at CHS on Thursday evening.
One of our annual joint meetings is coming up on Thursday 30th March – this year Rotary Club of Te Awamutu are visiting us, all the more special given our relationship through Urban Miners.
In the background Bookarama is also gathering momentum. The hall is booked and there has been a team of volunteers sorting books on a Wednesday. If you have books for Bookarama please get in touch with the committee if you wish to have them picked up.
Resthaven Development
Our guest speakers last week were Kevin Monks and Greg Liddy who talked about the proposed changes at Resthaven as they start planning a building modernisation development to meet the needs of their clients. This involves demolishing some older buildings to make room for 2 or 3-story apartment buildings in the near future.
Race to Raise Funds
This is turning into a really well supported project with 155 tickets sold, a good number of silent auction items as well as larger items to be auctioned through our auctioneer. Our community partners - Cambridge Community House, Days For Girls and Cambridge Cricket Club - have made good contributions to that tally and we thank them for the efforts they have made.
Lots of work to be done this week to finalise the details but we're on track for a great night.
Visit to Cambridge Stud
Richard Seabrook has kindly organised a trip to Cambridge Stud on Thursday 30 March, meeting at the Cambridge Stud carpark, 128 Discombe Road at 1.45 pm.
If you wish to attend what will be an interesting trip, please email Richard at richard.seabrook@xtra.co.nz.
Cambridge Rotary Board for 2023-2024
The Cambridge Rotary Board for the 2023-2024 year has been confirmed as:
President
David Partis
Club Services and President Elect
Gary Smith
Vocational
Nigel Donne
International
Bev Maul-Rogers
Youth & New Generation
Kim Pritchard
Community
Rollo Webb
Past President
John Bishop
Treasurer
Bev Heron
Sergeant
Ken Leatham
Secretary
Ray Milner
Public Relations
Roger Gordon
President Nominee
Rollo Webb
ROSTER
Please take note of the Duty Roster and be in good time for your duties.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com (click the link below) BY end of day ON Tuesday. Do not press "reply" from this bulletin email.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards & restock for next week.
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting.
Materials:
Glassware (wineglasses)
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Time:
Before meeting.
Duty:
Welcome speaker - introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one).
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
Time:
During Meeting
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about. – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Materials:
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
peakers last week were Kevin Monks and Greg Liddy who 
talked about the proposed changes at Resthaven as they start planning a building modernisation development to meet the needs of their clients. This involves demolishing some older buildings to make room for 2 or 3-story apartment buildings in the near future.
Seabrook has kindly organised a trip to Cambridge Stud on Thursday 30 March, meeting at the Cambridge Stud carpark, 128 Discombe Road at 1.45 pm. 
