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Club Information
Welcome to Rotary Cambridge
Service Above Self
Thursdays at 5:30 PM
At Covid L1, Staff Room Cambridge High School
25 Swayne Rd
Cambridge, Waikato 3434
New Zealand
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NEXT MEETING 4th November 2021         
Club Meeting -  Zoom Meeting
 
Speaker - TBA
 
Subject - TBA
    
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FROM PRESIDENT IAN

Presidents Notes

Another strong turnout on-line last week for our weekly catch up. Thanks to those that joined in for a general chit-chat and sharing thoughts on next years activities.
 
A couple of important notices were given relating to cancelation or postponement of pre-Christmas activities. Nigel Salter informed us that this year’s Cambridge Christmas Parade has been cancelled and John Tarbutt the cancelation of Achievement House Christmas Party. Both cancelations due to Covid level uncertainty.
 
Your Cambridge Rotary Board in support of Carey Church will also need to decide on this year’s Garden Festival, this early next week after Mondays cabinet announcement. Unless we see a significant change towards Level Two, our Garden Festival may also need to be held over until next year. We can only hope for better news in next week’s announcement
….
I hear the UN climate summit kicks off this Sunday in my hometown of Glasgow. I also hear New Zealand will be represented by the climate minister and Green Party co-leader, James Shaw, along with a slimmed-down team of diplomats. Let’s hope negotiations aimed at achieving global net zero, protecting communities and natural habitats adequately respond to the climate crisis and that these also reflect Rotary values and goals worldwide.
Some say it’s time for New Zealand ‘and others’ to commit to delivering on its fair share of what is necessary to avoid runaway global warming.
 
Anyway – back to our 2 weekly online Zoom Meeting next Thursday and it would be great to see as many as possible on-line. We have a small number absent, and I would love for you all to join in.
 
Also please have a read below on the request from Havelock North Club, thanks to those who have already purchased tickets.
 
Have a great week ahead.
President Ian
 
 
Dear Cambridge Rotary
 
We know that the present restrictions are impacting the work of Rotary clubs in the Waikato, and we hope that things improve very soon.
 
For the past 25 years, Havelock North Rotary Club has very successfully held an annual trailer raffle, with tickets being sold at the entrances of supermarkets and other businesses.  Due to the current pandemic restrictions, many of the usual selling sites are now unavailable.  The club members have seen this as an opportunity to raise the much-needed funds in a different way, so this year many of the tickets will be sold online.
 
We would appreciate it if would ask your club members, along with their family and friends, to check out the raffle web page - https://rotaryhavelocknorth.org.nz/xmas-raffle-online/
 
The first prize is a trailer filled with grocery items and the second prize is an amazing fishing kayak.  We can arrange delivery of these prizes to the lucky winners to anywhere in the 9930 district.
 
Kind regards,
 
David H. Smith,
Secretary, Havelock North Rotary Club.
davidhsmith.email@gmail.com
+64 22 500 2182
 
 
 
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THIS WEEK'S NOTICES


 
 
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ROSTER

Please take note of the Duty Roster and be in good time for your duties. 

If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sargent of the change.
 
Should you wish to download ere is a link to the duty responsibilities  
 
 Please Text Apologies and extras including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com  BY end of day ON Tuesday
 
To send apologies or extras, do not press reply from this bulletin email
 
 
 
                                                                       
 
 
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I'VE BEEN ROSTERED A DUTY- WHAT DO I DO?

 
 
 
 
Club Meetings 
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians. 
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
 
 
Materials:
 
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday. 
 
 
 
 
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
 
 
Materials:
A handshake and a welcoming smile.
 
 
 
 
Equipment Duty 
Time:
5.15pm in time to set up before regular meeting.
Plus after the close of the meeting
 
 
Duty:
Set up attendance table.
  
How:
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
  
Materials:
 
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
 
 
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
 
 
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
 
 
Duty:
Set up bar - sell drinks - clear up afterwards. 
 
 
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
 
 
Materials:
 
Glassware (wineglasses) 
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
 
 
 
Speaker Introduction
Time:
Before meeting.
 
 
Duty:
Welcome speaker - introduce to President and Club.
 
 
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
 
 
 
 
 
Thanking Speaker
Time:
After Speaker
 
 
Duty:
Thank speaker and present with small token of appreciation (if there is one).
 
 
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
 
 
 
Our Rotary World
Time:
During Meeting 
 
 
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about.  – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
 
 
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
 
 
 
Kitchen Duty
Time:
Follows regular meeting.
 
 
Duty:
Wash and dry bar glassware.
 
 
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
  
Materials:
Provided in kitchen
  
Locking up:
Leave with those on equipment
 
 
Upcoming Events
Karangahake Gorge cycle/walk + Dinner at Falls Ret
Nov 06, 2021
 
Cambridge Garden Festival
Nov 21, 2021
 
Avantidrome to Karapiro Domain cycle and picnic
Dec 04, 2021
 
Day trip to Raglan and Fish and Chip Cruise
Jan 22, 2022
 
75th Anniversary Dinner TBC
Te Awa
Feb 17, 2022 5:30 PM
 
Tongariro Crossing sponsored walk
Feb 26, 2022 – Feb 27, 2022
 
Lake Rotopiko Walk and Jurassic Forest
Mar 26, 2022
 
2 day cycle tour Ruapehu District
Apr 30, 2022 – May 01, 2022
 
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