Club meeting:
Thursday 9 May 2024
Staff room
Cambridge High School
5.30 pm
If you are not attending, please register your apology in the normal manner
From President David
What a fantastic turnout last Thursday for our guest speakers Linda & Graeme Roil from Kids in Need. The room was packed and we all learned a lot about the hardships in our community and what a great community service the Kids in Need do for the Waikato. We welcomed guests from Matamata, David Hulme and President Jane as well as a number of our members' partners attended the evening. The Cambridge High School Netball team cooked for us and it was a thoroughly enjoyable evening.
We welcomed Fred Barrett to our Club and had a few stories shared by David Hulme from the Matamata Club. We also had a visitor to our Club Roger Lewis which was nice to see a new face enter our presence.
As I write this note we are less than 2 weeks to go to the District Conference and the excitement is building. David Blewden provided us with a thorough update about the planning and what the Club can do to help. Please support the District Conference as much as you can as there are few times in your Rotary career that you will be in the host Club for a District Conference.
Next week is Committee meetings and we will run through a practice of singing the Waiata for Conference. I have shared below the words from John Bullick and a link to where you can find the soundtrack on YouTube.
Enjoy the rest of this fine weekend and see you all next Thursday.
President David
Guest Speaker - Linda and Graeme Roil, Kids in Need Waikato
Founders Linda and Graeme Roil talked to the Club about their community organisation, Kids in Need Waikato.  Their vision is that every child feels valued and recognises their potential to create a better future.  They act, in trust, for children within the Waikato region who are in the care of someone other than their parents, including support for the caregiver.
Kids in Need has 20+ regular volunteers who give 8000+ hours each year.  They provide personalised care packs for children in care (0-17 years) and also provide support to caregivers.  This is because many children are placed in care with only the clothes they are wearing and many caregivers are already living in financial hardship.  Each pack is personalised to meet the individual needs of the child.
Kids in Need currently provides ongoing support to 466 families and 1190 children.  1595 care packs were made in 2023 and 460 have already been made in 2024.
Remembering Eddie Webb
It is with sadness that we acknowledge the passing of past Rotarian Eddie Webb on Sunday 28th April.  Eddie joined the Rotary Club of Cambridge in March 1967 and was awarded a Paul Harris fellowship in 1992.  He served as President during 1975-1976 and was a well known and respected of the community.
The funeral will be held Tuesday 7 May, 11am at the Union Parish Church on Queen Street.
Conference Update
With less than two weeks to your District Conference, planning and preparation is complete and your Conference Management Team are looking forward to delivering a world class event, packed full of exciting, informative and inspiring guest speakers, interactive display booths showcasing outstanding Rotary based projects and all our wonderful sponsors.  There will definitely be something for everyone at this conference!  We are delighted that we have met our baseline registration targets at a time when many district conferences have struggled to gain satisfactory registration numbers.  Any further registrations from now on will be the cream on the coffee as far as your Management Team are concerned.  If you are yet to register please do so today.
We have opened up some single session registration options for those unable to commit to a full registration for the whole conference.
The first option is a Friday night only registration @ $40 p/p. Enjoy hospitality and fellowship and delectable cuisine in the historic Cambridge Town Hall accompanied by world class entertainment from internationally renowned and World Performing Arts Champion Sean Lurman.  Our very own Bruised Brothers Band will also be performing live a World Premier, their special conference song, written specially by Colin Davis to celebrate our Rotary spirit, our Conference and our own DG Bill.  First drink free!
If you are interested in registering just for this event please email conference chair
The second option is a Saturday day-session only option especially tailored to those who would enjoy the world class speakers presenting during the day on Saturday.  Saturday only registrations can be made on the conference website, and cost just $150.00p/p. 
In other matters, we have a couple of support roles that we would like assistance with during conference.  None are particularly onerous and will not detract from your ability to enjoy everything conference has to offer.,
Lyric Boards
During the Bruised Brothers World Premier on Friday night we require a number of people who could hold up a series of A1 sized Lyric boards, showcasing the words of the special conference song in sync with the Bruised Brothers live performance on Friday night.  Please email
Green Room Hospitality
Assist Sarah Gordon in welcoming our guest speakers and making them feel comfortable while they wait their turn to present to conference while also enjoying all the world class presentations. Please email
Eye Care for Africa
Bring your old spectacles along to conference in support of this great project.
Helicopter Auction
Have you got your group of 6 together ready to bid on a once-in-a-life-time experience?  Fly to Waiheke Island and back in a luxurious Eurocopter and enjoy lunch at Man O War winery.
Morning Caffeine Fix
Finally, we have negotiated with Podium Café to open early both Saturday and Sunday mornings for your early morning caffeine fix! Bring your keep cup, if you have one, and bask in the warm glow of satisfaction knowing you are enjoying your morning coffee while remaining consistent with our conference sustainability theme.
Recycling options will be available for those without keep cups.
Rotary Toast
Nigel Salter introduced the Rotary Club of Calgary (Downtown).  Formed in 1914, the club has 130 members and meets weekly, alternating in-person meetings with Zoom meetings.  One of their major fundraisers is the Big Book Sale and they have a strong corporate membership.
Coming Events and Reminders
  • District Conference 9930, 17-19 May. More details about the District Conference can be found at this website
  • District Changeover, 30 June, 12pm for 12.30pm start, Papamoa Surf Club, 561 Papamoa Beach Road, Papamoa, Tauranga

Please take note of the Duty Roster and be in good time for your duties. 

If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
Should you wish to download here is a link to the duty responsibilities  
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email (click the link below) By end of day ON Tuesday.  Do not press "reply" from this bulletin email.
Week 2
Week 3
Week 4
Week 5
Week 1
9 May
16 May
23 May
30 May
6 Jun
Pre Conf
Host CoC
Ian R
Don H
Colin D
David S
Ian R
Welcomer/ Toast
Richard S
Roger H
Ian G
David K
Nigel D
Bev M-R
Bill W
Pres D
John Bu
David B
John Bu
Roger G
Ian G
John Bi
Nigel D
Richard S
Chris S
Nigel S
Our Rotary World
Colin P
I've Been Rostered For Duty - What Do I Do?
Equipment Duty 
5.15pm in time to set up before regular meeting.
Plus after the close of the meeting
Set up attendance table.
Ensure bollards open.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Name badges
Rotary Banner
Dinner plates, utensils
Gong, Raffle
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
5-5.15pm in time to assist with set up before regular meeting.
Set up bar - sell drinks - clear up afterwards & restock for next week.
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting – su[pplies kept in cupboard by entrance- same keyring.
Leave float of $120 in frig- Mainly $5 notes if possible. Rest of money to treasurer
Glassware (wineglasses) 
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Welcome speaker - introduce to President and Club.
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
After Speaker
Thank speaker and present with small token of appreciation (if there is one).
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
During Meeting
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about.  – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Follows regular meeting.
Wash and dry bar glassware.
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings 
Attendance Duty
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High staff room
Welcome members and visitors alike.
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians. 
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeonhole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty & Toast
5.20pm in time to welcome people as they arrive.
Welcome members and visitors alike.
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening.
You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
At our regular meetings we will toast the members of a Rotary club in another part of the world. The toast reminds us of the international nature of Rotary and that clubs like ours are active and doing good on every continent and it is one of our 3 focus areas this year, Rotary Awareness. The duty involves researching a Rotary Club somewhere in the world, making contact with them, sourcing an image or brief on the club and we have a toast to the Club.  Ideally finding out things like: the size of the Club, ratio of males to females, age of the Club, main Community Projects and Fundraising activities gives us an appreciation of the wider Rotary World. (Pres David happy for you to include a Power Point of slide of club if needed.  He is happy to assist with this and advise as needed.)
Club Information
Welcome to Rotary Cambridge
Service Above Self
Thursdays at 5:30 PM
Staff Room Cambridge High School
25 Swayne Rd
Cambridge, Waikato 3434
New Zealand
District Site Icon
District Site
Venue Map
Venue Map
May 09, 2024
Committee meetings- Gourmet
May 16, 2024
Pre Conference
May 23, 2024
Visit # 2- Gourmet
May 30, 2024
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Upcoming Events
May 17, 2024 – May 19, 2024
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Dennis Finn
Useful Links
Bruised Brothers Band
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