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Club Information
Welcome to Rotary Cambridge
Service Above Self
Thursdays at 5:30 PM
Staff Room Cambridge High School
25 Swayne Rd
Cambridge, Waikato 3434
New Zealand
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NEXT MEETING 24th February 2022       
NA
Club Meeting - Arnold Street Urban Miners Facility (end of street)
 
Subject - Presentation and hosting  by Urban miners group

 
    
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FROM PRESIDENT IAN

Presidents Notes 19th February 2022
 
Thanks to everyone who attended the Good Union this week, another solid turn out and we really appreciate the support of our members in lieu of our postponed 75th celebrations.
 
Congratulations to our Urban Miners team this week on winning the NZ Community Group Award. Our Beautiful Awards are New Zealand’s longest-running sustainability awards and provide a benchmark for environmental excellence.
Run annually since 1972, the Awards inspire, recognise, and acknowledge those individuals, schools, community groups, towns and cities working passionately to Keep New Zealand Beautiful. David, Mark, and the team will no doubt update the members at next week’s meeting.
Talking of next weeks meeting, please read Maurie’s notes below on location and timing of next weeks meeting. This the first of our Director/Committee led monthly meetings, where we engage in Rotary’s seven areas of focus:
  • Peace and conflict prevention/resolution.
  • Disease prevention and treatment.
  • Water and sanitation.
  • Maternal and child health.
  • Basic education and literacy.
  • Economic and community development.
  • The Environment.
Please bring along your partners, and any others that might have an interest in joining our club. Your Club Directors have designed these evenings to be Informative, Enlightening, and Inspirational. All with a unique flavour and designed to engage diversity and celebrate the contributions of people of all backgrounds, age, and ethnicity as we move forward towards a more inclusive organisation.
I look forward to seeing you all next Thursday.
 
President Ian
 
 
 
 
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THIS WEEK'S NOTICES

                 
 
 
 
      
 
    
In case you haven’t heard, Urban Miners took out the Community Organisation Award at last nights Keep New Zealand Beautiful Awards ceremony held at Parliament.
 
Cambridge Rotary Meeting 24th February – Urban Miners Arnold Street
 
Next Thursday is our first 4th meeting night of the month and President Ian’s plan for this year is that each Director will run the 4th meeting somewhere in and around Cambridge and offer something different for the occasion.
Our first is next Thursday at Urban Miners in Arnold Street.
 
Most of our Club know where Urban Miners are located but as a point of reference they are at the end of Arnold Street along a gravel driveway in the warehouse building at the back. There are no signs.
 
The format of the evening will be as follows:
 
The theme of this meeting is an Urban Miners update evening and the team will have some Community Volunteers for us to meet and we will hear an update from the Urban Miners team.
 
We will be shown around the facility.
 
Programme
5:30       Arrive at Urban Miners – Arnold Street
 
We plan to have all our departments operational and after our welcome members will have the opportunity to wander around the facility to observe our e-waste recovery and recycling activities as well as the opportunity to talk with the Urban Miners and ask questions.  Because of the setting up time required, members will not be able to come into the shed between 5.30 and 6.00pm while we set up the demonstrations.
 
Members and guests guests will be placed in a holding area either outside or in the office area (weather dependent) whilst the Urban Miners Team set up and do rehearsals.
 
6:00       President Ian will open the meeting and welcome guests
6:05       David & Mark will welcome us to Urban Miners and introduce to us some of their Community Volunteers and provide an update
6:45       Dinner will arrive and be laid out by Gourmet Delicious
6:55       Dinner will be ready
 
Rest of evening up to President Ian..
 
What to Bring
  • BYO drink and glasses
  • BYO plates, cutlery and a chair to sit on
 
RSVP through the normal Rotary Meeting night channels.
 
David Partis 
 
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ROSTER

Please take note of the Duty Roster and be in good time for your duties. 

If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sargent of the change.
 
Should you wish to download ere is a link to the duty responsibilities  
 
 Please Text Apologies and extras including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com  BY end of day ON Tuesday
 
To send apologies or extras, do not press reply from this bulletin email
 
 
 
 
Week 4
Week 1
Week 2
Week 3
Week 4
 
Feb 24
Mar 3
Mar 10
March  17
Mar 24
 
Club Service to arrange
Speaker
Committees
Speaker
International to arrrange
Attendance
 
Jeremy
Colin
Ian R
Bill MacM
David S
Don H
 
Welcomer
 
Roger D
Tim G
Carey
 
Intro
 
Roger H
 
Chris S
 
Thanks
 
Rollo
 
Greg G
 
ORW
 
Nigel
Bronwen
Ray
 
Bar
 
Bev H
Mark
Brian P
David B
Don W
Gavin
 
Kitchen
 
Ron G
Shirley
Bill R
Bill W
Gretchen
John W
 
Equipment
 
Shona
Silvio
Bradley
Dennis
Laurie
doug
 
       
                                                                
 
 
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I'VE BEEN ROSTERED A DUTY- WHAT DO I DO?

 
 
 
 
Club Meetings 
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians. 
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
 
 
Materials:
 
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday. 
 
 
 
 
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
 
 
Materials:
A handshake and a welcoming smile.
 
 
 
 
Equipment Duty 
Time:
5.15pm in time to set up before regular meeting.
Plus after the close of the meeting
 
 
Duty:
Set up attendance table.
  
How:
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
  
Materials:
 
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
 
 
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
 
 
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
 
 
Duty:
Set up bar - sell drinks - clear up afterwards. 
 
 
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
 
 
Materials:
 
Glassware (wineglasses) 
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
 
 
 
Speaker Introduction
Time:
Before meeting.
 
 
Duty:
Welcome speaker - introduce to President and Club.
 
 
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
 
 
 
 
 
Thanking Speaker
Time:
After Speaker
 
 
Duty:
Thank speaker and present with small token of appreciation (if there is one).
 
 
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
 
 
 
Our Rotary World
Time:
During Meeting 
 
 
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about.  – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
 
 
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
 
 
 
Kitchen Duty
Time:
Follows regular meeting.
 
 
Duty:
Wash and dry bar glassware.
 
 
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
  
Materials:
Provided in kitchen
  
Locking up:
Leave with those on equipment
 
 
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Mar 26, 2022
 
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Apr 24, 2022
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