Club meeting:
Thursday 23 May 2024
DG Bill Robinson
Staff room
Cambridge High School
5.30 pm
If you are not attending, please register your apology in the normal manner
From President David
We have come to the end of a long journey with the successful completion of the 2024 District 9930 Conference. Last Thursday we were privileged to hold a Pre Conference meeting with the Rotary International Representatives Johnny & Veronica Yu as well as the Conference MC John Prendergast and the Managing Director of HPCE, our Conference Events company, chaired by David Blewden.
It was a fabulous evening and the culmination of a large amount of work by David Blewden and his Conference Team.
What a fabulous weekend of fellowship, amazing guest speakers and entertainment. I had the privilege to take a small group on Friday on a guided walk of the Southern Enclosure of Sanctuary Mountain, Maungatautari and then attended the Friday evening function which was a huge success.
I will leave the rest for David Blewden and District Governor Bill Robinson to add more details but I have been privileged in my role as President this year to be part of such a successful event.
I am away this week and have asked IPP John Bishop to stand in for me and our guest speaker will be District Governor Bill on his second official visit to our Club.
Catch you all in a week or so’s time.
President David
District Conference Wrap-Up 
Conference was an unqualified, outstanding success on all counts!
Two and a half years ago we set ourselves the challenge of delivering an ecologically sound “world class” event, delivering outstanding guest speakers, great food and awesome entertainment.  I am pleased to report that we delivered just that over the weekend.
Our wonderful conference speakers explored the concept of sustainability in a variety of contexts.  From our homes and family relationships, to our farms and businesses, through to what it takes to sustain focus and commitment to achieve sporting goals at the highest level.  In all cases the message was clear; have a plan, clear goals and make small achievable changes, one small step at a time.  To start a sustainability journey, begin by choosing one small change to make and avoid being overwhelmed by the enormity of the challenge in front of you, whether it be to lead a more sustainable lifestyle, farm more sustainably or win an Olympic gold medal.

On Friday night we hosted a cocktail evening in our beautiful Cambridge town hall where delegates enjoyed the opportunity to catch up with old friends and make new ones, all the while enjoying tasty canapés and stunning musical entertainment by talented World Performing Arts Champion, Sean Lurman.  Our very own Bruised Brothers launched the official conference song to a great reception. To our delight the Rotary International President’s Representative, Johnny Yu, referenced a line from their song in his closing remarks on Sunday.
“Something tells us Rotary’s into something good”.
Thank you to Colin Davis and the Bruised Brothers Band for producing a masterpiece for us and their fine pre-dinner entertainment on Saturday night.
Saturday and Sunday delivered a superb variety of guest speakers, commencing on Saturday morning with the inspirational Nicola Turner from Mainstream Green and concluding with the moving presentation of Miriama Kamo.  On Sunday morning after a late night dancing the night away, delegates were jolted awake by the very talented comedic magician Jonathan Usher who managed to extract $20 out of Mark Hanlon and much to Mark’s delight turned it into a 50 right before his eyes.  Champion single sculler Mahe Drysdale book-ended conference with the story of his rowing career and the determination, dedication and sheer pain it took to take him to three Olympic single sculls finals (bronze and two golds) and multiple world championship titles.
Saturday night we hosted our Op Shop Glam Ball.  What a night! Great fellowship, great food and great entertainment from the Bruised Brothers and the Sean Lurman Band.  Never has there been such energy, excitement and atmosphere at a Rotary Ball as there was on Saturday.  As Dennis Denuto famously said, "It’s all about the vibe". And Saturday night most definitely had “The Vibe”!
To conclude I would like to thank the Management Team and the wonderful Deb Wootton, our event manager.  What a fantastic bunch of people to work with! Without their dedication, wisdom, experience and commitment, conference would not have been the huge success it was.  So to DG Bill, Andrew, Bev, Tim, Shona, Malinda and Deb, thank you.  I would also like to thank Deb’s staff and all our sub-committee members who worked with the Management Team developing the conference program, identifying and contracting top quality guest speakers and finding sponsors in these financially challenged times.  Finally, to every other Rotarian who put their hand up to assist with conference in any way they could (you know who you are), thank you!
David Blewden
Conference Chair
Coming Events and Reminders
  • Visit by Rotary International President, Gordon McInally, Wednesday 5 June and Thursday 6 June.
  • Club changeover, Thursday 27 June at Te Awa.  More details to come.
  • District changeover, Sunday 30 June, 12pm for 12.30pm start, Papamoa Surf Club, 561 Papamoa Beach Road, Papamoa, Tauranga

Please take note of the Duty Roster and be in good time for your duties. 

If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
Should you wish to download here is a link to the duty responsibilities  
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email (click the link below) By end of day ON Tuesday.  Do not press "reply" from this bulletin email.
Week 4
Week 1
Week 2
Week 3
23 May
30 May
5 Jun
13 Jun
20 Jun
Host CoC
World Pres
App Awards
Marie Witzel
Colin D
David S
Ian R
Don H
Roger G
Welcomer/ Toast
Ian G
David K
Chris S
Bev M-R
Bill R
Bill W
Pres D
Bev M-R
John Bu
David B
Don W
Bev H
John Bi
Nigel D
Richard S
Bill W
Colin P
Chris S
Nigel S
Roger H
Ian G
Our Rotary World
Colin P
I've Been Rostered For Duty - What Do I Do?
Equipment Duty 
5.15pm in time to set up before regular meeting.
Plus after the close of the meeting
Set up attendance table.
Ensure bollards open.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Name badges
Rotary Banner
Dinner plates, utensils
Gong, Raffle
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
5-5.15pm in time to assist with set up before regular meeting.
Set up bar - sell drinks - clear up afterwards & restock for next week.
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting – su[pplies kept in cupboard by entrance- same keyring.
Leave float of $120 in frig- Mainly $5 notes if possible. Rest of money to treasurer
Glassware (wineglasses) 
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Welcome speaker - introduce to President and Club.
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
After Speaker
Thank speaker and present with small token of appreciation (if there is one).
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
During Meeting
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about.  – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Follows regular meeting.
Wash and dry bar glassware.
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings 
Attendance Duty
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High staff room
Welcome members and visitors alike.
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians. 
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeonhole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty & Toast
5.20pm in time to welcome people as they arrive.
Welcome members and visitors alike.
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening.
You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
At our regular meetings we will toast the members of a Rotary club in another part of the world. The toast reminds us of the international nature of Rotary and that clubs like ours are active and doing good on every continent and it is one of our 3 focus areas this year, Rotary Awareness. The duty involves researching a Rotary Club somewhere in the world, making contact with them, sourcing an image or brief on the club and we have a toast to the Club.  Ideally finding out things like: the size of the Club, ratio of males to females, age of the Club, main Community Projects and Fundraising activities gives us an appreciation of the wider Rotary World. (Pres David happy for you to include a Power Point of slide of club if needed.  He is happy to assist with this and advise as needed.)
Club Information
Welcome to Rotary Cambridge
Service Above Self
Thursdays at 5:30 PM
Staff Room Cambridge High School
25 Swayne Rd
Cambridge, Waikato 3434
New Zealand
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Venue Map
Venue Map
May 23, 2024
Visit # 2- Gourmet
May 30, 2024
Jun 05, 2024
Partners- Hockey Boys XI. NB WED EVENING
Jun 13, 2024
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