Virtual meeting via Zoom, Thursday 2 April, 6.00pm
Another enjoyable e-meeting was held on 2 April and it was great to see those who had not joined the previous week. There were a variety of hats on parade at the Zoom meeting. A suggestion was made that we all wear masks next week – I am assuming this is an eye mask and not a face mask! I’m sure Bill will mention this when he sends out the invitation for next week’s e-meeting. As said last week, keeping engaged and connected is crucial during this time to ensure all are kept up to date and have the opportunity to meet up with other Rotarians.
Great to see Honorary Member Paul Stephens who emphasized the importance of frequent handwashing and avoiding touching your face to help keep you safe from COVID-19.
COVID-19
Neighbourhood Support – request for volunteers
The Board had a special meeting on 1 April to discuss our response to the above request from Neighbourhood Support. As a result, President Robyn sent an email to members in the under-70 category
communicating the request
advising that there are increased risks to all persons volunteering of exposing themselves more to the COVID-19 virus should they agree to help with some of the tasks listed
informing members there is no obligation of any Rotary member to volunteer
also informing members who do wish to volunteer that this will be their personal decision and to register as an individual with www.safercambridge.co.nz
Neighbourhood Support says the work involved ranges from being prepared to be leaders in your own street, keeping in touch with those living closest to you and informing Neighbourhood Support of any issues that require more help, as well as being a delivery person and transporting people to medical appointments.
Keeping members engaged through virtual meeting platforms – a screen shot of our first e-meeting
NOTICES
Next e-meeting
Thursday, 2 April via Zoom at 6.00pm – no longer than 40 minutes. You will receive an email from Bill Robinson with details of how to join the meeting. For those who may be having difficulty in connecting via Zoom Bill is very happy to guide you through the process so please don’t hesitate to contact him.
Grants round – deferred
The Board has resolved to defer the Grants round and not advertise it this year. This is due to the cancellation of various fundraising activities which will put a strain on club funds.
Please take note of the Duty Roster and be in good time for your duties.
NOTE The Duty "Magic Moment" is: A short comment referencing something in our community, or within Rotary which you find inspiring, encouraging or adding to the joy and pleasure of life. It should be an uplifting story that takes no more than two minutes to deliver. Ideally it will be something from the last week or so, something others may not yet have heard about.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute.
Please Text Apologies and extras including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.comBY end of day ON Tuesday
Do not press reply from this bulletin email to send apologies or extras
A new description of the weekly duties has been published. You can see the full description on ClubRunner using this link to the duties.
Attendance Duty
Time:
5.25pm in time to welcome people as they arrive at the Resthaven Community Room.
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Sell raffle tickets.
Give President list of all visitors including members partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in room beside kitchen.
Raffle tickets and cash box stored in black metal cupboard in equipment room Key to cupboard attached to inside of lectern.
Attendance sheet received from attendance officer anytime after luncheon on Wednesday.
Cash box stored in black cupboard in equipment room.
Welcome Duty
Time:
5.25pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members names).
Introduce any visitors to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
Materials:
A handshake, memory for names and a welcoming smile.
Equipment Duty
Time:
5-5.15pm in time to set up before regular meeting.
Plus after the close of the meeting
Duty:
Set up attendance table.
Set up tables for dining.
Set up lectern and check IT equipment is out.
Return equipment to storage after meeting.
Leave tables and chairs in pattern according to Resthaven plan (on lectern)
How:
Place name badges so members can recover them as they arrive.
Placemats and salt and pepper on each table - these may need rearranging to suit our meeting.
Place lectern by top table.
Place sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed on lectern..
Place President’s paraphernalia on top table (chain of office, collar microphone, flags).
Place roll out banner(s) by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it and lock cupboard. Venue should be left as according to Resthaven set up plan.
Materials:
Large items are stored in the small room beside the kitchen (lectern, banners, etc)
Tableware is stored in the black metal cupboard in equipment room. Key to cupboard hangs inside lectern.
Locking up:
Check and coordinate with the President that the building is to be locked as you leave.
Bar Duty
Time:
5-5.15pm in time to set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards.
How:
Set up table in kitchen of Resthaven Community Room.
Stock fridge in kitchen using supplies in equipment room from black cupboard and spare Rotary fridge.
Serve at bar before meeting from 5.30pm (if members can wait that long!)
Serve members after business sessions and before meal.
Place empty bottles in recycling bins in kitchen.
Bottle tops into rubbish bins in kitchen.
Return unused and part used bottles to fridge and float to cupboard and lock.
The treasurer will collect proceeds of sale and leave float for next time.
Materials:
Drinks and float in cupboard in equipment room.
Glassware from kitchen in drawers, shelves and fridge..
Locking up:
Equipment people coordinate with President to lock building.
Speaker Introduction
Time:
Before meeting.
Duty:
Welcome speaker introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at top right hand table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Magic Moment
Time:
During Meeting
Duty:
3 minutes to talk to the club on a topic of their choosing. This is a talk about a current or relative topic that you find inspiring. Please keep this talk positive.
How:
While such comment is the choice of the individual member, it is important to remember
Article 16 Community, National, and International affairs
Section 1 — Proper Subjects. The merits of any public question involving the general welfare of the community, the nation, and the world are of concern to the
members of this club and shall be proper subjects of fair and informed study and discussion at a club meeting for the enlightenment of its members in forming their individual opinions.
However, this club shall not express an opinion on any pending controversial public measure.
Section 2 — No Endorsements. This club shall not endorse or recommend any candidate for public office and shall not discuss at any club meeting the merits or demerits of any such candidate.
Section 3 — Non-Political.
(a) Resolutions and Opinions. This club shall neither adopt nor circulate resolutions or opinions, and shall not take action dealing with world affairs or international policies of a political nature.
(b) Appeals. This club shall not direct appeals to clubs, peoples, or governments, or circulate letters, speeches, or proposed plans for the solution of specific international problems of a political nature.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware and store in cupboard.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery and utensils.
There are two sinks available for this duty.
Caterers will clean plates and utensils.
Glasses to be loaded into the dishwasher. This has a fast cycle of 2 minutes See instructions in kitchen for operation. Load dishwasher with glasses and pull down lid. Dishwasher will start automatically..
Dry glasses store as appropriate in drawers, cupboards or fridge in kitchen.
Hang tea towels to dry.
Materials:
Dish washing liquid in cupboard under sink.
Tea towels in drawer beside sink.
Locking up:
Equipment duty people and President will lock building. Coordinate withthese people to check building will be locked securely..
